Grants Manager

International Rescue Committee • Sacramento, CA

4d • Hybrid

About The Position

The Grants Manager oversees pre- and post-award activities for the International Rescue Committee’s Sacramento region, including concept notes, proposals, budgets, donor agreements, reporting, and grant and subaward contract management. The role ensures compliance with IRC approval processes and the requirements of public agencies and private foundations, and coordinates with Sacramento leadership, Finance, Programs, headquarters technical teams, and awards and business development units. The position reports to the Development Director and supervises the Grants Coordinator in Turlock, with an indirect reporting relationship to the Site Director.

The Grants Manager represents the Sacramento office in regional funding opportunities, supports prospecting and funding strategy, and leads proposal development and award management. The role also maintains grant files, calendars, pipelines, tracking systems, and standard operating procedures; provides local expertise in IRC’s business development and grants systems; and supports partnership and subaward processes. The position is based in a standard hybrid office environment, is not fully remote, and includes occasional travel to the Turlock office as needed.

Requirements

• Bachelor’s degree in nonprofit management, community development, social sciences, social work, or a related field, or demonstrated work experience providing similar knowledge.
• Five or more years of nonprofit or public-sector experience in development and grants.
• Five or more years of experience in a supervisory role.
• Excellent writing, research, and organizational skills.
• Familiarity with government funding agency grant processes at the federal, state, county, or city level.
• Familiarity and comfort working with budgets and Finance departments.
• Ability to work autonomously, schedule and prioritize work, meet tight deadlines, and focus on work product.
• Self-directed approach, strong interpersonal skills, and ability to work well within a team.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, and project management tools such as Asana.
• Valid driver’s license and access to a personal insured vehicle.
• Excellent written and spoken English.

Nice To Haves

• Master’s degree.
• Certification or continuing education in project management, proposal development, and/or fundraising.
• Familiarity with the Sacramento nonprofit and philanthropy environment.
• Experience with IRC systems PEERS and OTIS (noted as a plus for IRC internal candidates).

Responsibilities

• Represent the Sacramento office in regional funding opportunities, particularly restricted funding, in coordination with site leadership, development staff, technical advisors, program leads, and grant coordinators.
• Support prospecting for restricted and unrestricted funding and research potential public and private funders.
• Work with the Site Director to develop a funding strategy and timeline.
• Develop and manage the regional proposal calendar.
• Lead concept note, proposal, and budget development, ensuring program design, log frames, narratives, and supporting application documents meet quality standards and are coordinated with Programs, Finance, and headquarters’ Resource Acquisition and Management team.
• Provide pre-award support and coverage to local offices as needed.
• Lead donor negotiations and agreement processes, communicate contract terms to Finance and Programs, and record them in Asana through grant kickoff meetings and project tracking.
• Coordinate grant opening and closing meetings for funded opportunities across the Sacramento office portfolio.
• Modify final budgets as requested by donors and site or program leadership, and coordinate with Finance and RAM to ensure restricted funds are tracked.
• Support grant reporting through copy-editing, coordinating timelines with headquarters, and submitting reports.
• Serve as a main point of contact for donors across the Sacramento office, ensuring communications follow IRC policy and best practices.
• Develop and maintain grant and contract files with consistent documentation standards.
• Serve as a local subject expert on IRC Business Development Standards and internal grants systems, including PEERS and OTIS.
• Provide technical support on IRC’s partnership process and subaward contracts, including scopes of work, deliverables, fund disbursement, and monitoring plans, in coordination with partners, program staff, Finance, and RAM.
• Manage and provide leadership to the Grants Coordinator in Turlock, ensuring workload is managed and tasks are covered while supporting work-life balance and professional growth.
• Train and support new hires so they understand role expectations and complete responsibilities in a timely manner.
• Maintain proposal calendars, pipelines, and grant tracking, and regularly provide senior management with updated data.
• Ensure consistent application and improvement of the go/no-go review process, proposal quality, and grants staff capacity planning.
• Improve utilization of Asana for opportunity pipelines, award management, and reporting in coordination with senior management, Finance, and program staff.
• Establish and regularly update grants staff standard operating procedures in coordination with Finance and headquarters’ RAM, and use regular communications to improve procedures and workflows.
• Work with site leads and program staff to prepare interim and final reports to grantors.

Benefits

• 10 paid sick leave days.
• 10 U.S. holidays.
• 20–25 paid time off days based on role and tenure.
• Medical insurance starting at $163 per month.
• Dental insurance starting at $6.50 per month.
• Vision insurance starting at $5 per month.
• Flexible spending accounts for healthcare, dependent care, and commuter expenses.
• 403(b) retirement savings plan with employer match and immediate vesting.
• Non-elective employer retirement contribution based on age and years of service, with three-year vesting.
• Disability insurance.
• Life insurance.
• Employee Assistance Program offering confidential counseling and support services for employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager