Grants Manager

International Rescue Committee•Sacramento, CA

5d•$84,872 - $91,137•Hybrid

About The Position

The Grants Team at IRC in Sacramento works to leverage public and private funding opportunities through prospecting, proposal development, grants, and subaward contract management. The Grants Manager is primarily responsible for overseeing the full range of pre- and post-award activities required to prepare concept notes, proposals, and budgets, comply with internal approval processes, and align with compliance requirements of public agencies and private foundations. Work is performed under the supervision of a Development Director and in collaboration with IRC Sacramento’s leadership, finance, programs, as well as headquarters’ technical team, and awards and business development units.

Requirements

Bachelor’s Degree required in nonprofit management, community development, social sciences, social work, or related fields, or demonstrated work experience of similar knowledge.
Five+ years of nonprofit or public sector experience in development and grants.
Five+ years of experience in a supervisory role.
Excellent writing, research, and organizational skills.
Familiarity with grants process of government funding agency(ies) (federal, state, or county/city level)
Familiarity and comfort working with budgets and finance departments
Ability to work autonomously in their scheduling and prioritizing within tight deadlines and focused on the work product.
Self-directed but with strong interpersonal skills and the ability to work well within a team
Proficiency in Microsoft Office applications: Word, Excel, Outlook, and project management tools, e.g. Asana
Valid driver’s license and access to a personal, insured vehicle.
Excellence in written and spoken English

Nice To Haves

Master’s degree a plus.
Certification or continuing education in project management, proposal development and/or fundraising a strong plus.
Familiarity with the Sacramento non-profit/philanthropy environment a plus
Experience in IRC systems of PEERS and OTIS a plus (for IRC internal candidates)

Responsibilities

Prospecting: Represent Sacramento office in all regional opportunities, particularly for restricted funding, in close coordination with Site Directors, Development Director, Technical Advisors, relevant program leads, and grant coordinators.
Collaborate with the Development Director in prospecting efforts, utilizing an internal standard operating procedure to support both restricted and unrestricted fundraising needs.
In collaboration with IRC Sacramento Development Director, work with the Site Director to develop a funding strategy and timeline and perform prospective research on potential public and private funders.
Proposal Development (Pre-Award): Develop and manage the Sacramento region’s proposal calendar.
Lead concepts note, proposal, and budget development, including ensuring log frames, program design, and narrative meet high quality standards in coordination with Programs/Site director, Finance Director, and headquarters’ Resource Acquisition and Management (RAM), and ensure all supporting documentation in the applications are up to date.
Provide pre-award support and coverage when needed to the local offices.
Lead negotiation and agreements stage with donors and ensure contract terms are communicated with Finance and Programs through grant kick off meetings and recorded in Asana project tracking.
Coordinate grant opening and closing meetings for every funded opportunity across the Sacramento office portfolio.
Grants Management (Post-Award): Modify final budgets as requested by donor and Site Director/program lead and communicate with Finance and RAM to ensure incoming restricted funds will be tracked.
Lead negotiation and agreements stage with donors and ensure contract terms are communicated with Finance and Programs through grant kick off meetings and recorded in Asana project tracking.
Provide support with reports, including copy-editing, coordinating report timelines with headquarters, and submission.
Serve as a main point of contact for donors across Sacramento office to ensure communication adheres to IRC policy and best practices.
Develop and ensure the effective maintenance of contract and grant files for each funded program with consistent documentation standards.
Be a local subject expert for IRC’s Business Development Standards.
Be a local subject expert for IRC’s internal grants systems (PEERS and OTIS).
Partnerships: Be a local subject expert in IRC’s internal partnership process, PEERS, to provide technical support to the Partnership Grants Coordinator to ensure subawardees’ contracts are drafted with detailed information on scope of work, deliverables, fund disbursement, and monitoring plans in coordination with the partners and program staff, and in compliance with Finance and RAM.
Supervision & training: Provide leadership and management of the Grant Coordinator in Turlock, to ensure all tasks are covered and team workload is managed in a way that respects and promotes work life balance and professional growth.
Provide training and support to new hires ensuring staff meet the expectations of their role and meet responsibilities in a timely manner.
Be a local subject expert in OTIS and IRC’ RAM’s Business Development processes, and the local Sacramento/Turlock Business Development workflow.
Systems & Accountability: Maintain proposal calendar, pipelines, grants tracking, and regularly update senior management with up-to-date data
Ensure the go/no-go review process of opportunities are consistently applied and strengthened by working with senior management to ensure proposals are of high quality and grants staff are at capacity
Ensure continuous improvement on the utilization of Asana to track opportunity pipelines, award management, and reporting in coordination with senior management, Finance, and program staff
Establish and continuously update a Standard of Practice (SOP) for Grants staff in coordination with the Finance team and headquarters’ Resource Acquisition and Management (RAM)
Leverage regular communications with Finance, RAM, and the Sacramento office to improve SOP and workflow
Secondary duties: Work closely with site leads and program staff to prepare interim and final reports to grantors.

Benefits

10 paid sick leave
10 U.S. holidays
20-25 generous paid time off based on role and tenure
medical insurance starting at $163/month
dental starting at $6.50/month
vision starting at $5/month
flexible spending accounts (healthcare, dependent care, and commuter)
a 403(b) retirement savings plan with employer match (immediate vesting) along with a non-elective employer contribution based on age and years of service (3-year vesting)
disability and life insurance
an Employee Assistance Program (EAP) offering confidential counseling and support services for employees and their families.