Grants Manager

Kids Help Phone•Toronto, ON

6d•Hybrid

About The Position

Kids Help Phone Foundation is seeking a Grants Manager to help inspire generosity and raise funds across Canada to deliver on KHP’s promise to youth. Reporting to the Director, Government Relations, this is a great opportunity for someone looking to progress in their public affairs career, who is highly engaged and driven to make a difference in the world. The Grants Manager will work very closely with the Director, Government Relations as a key team member and support. This role will also research, manage, prepare and submit grants proposals and reports for future and current projects. Additionally, the Grants Manager will prepare briefing packages and documentation for Executive Leadership, along with quarterly and annually reporting. This is a very active and growing portfolio, responsible for managing and growing government relationships federally, and for the provinces and territories, while working closely with Kids Help Phone’s internal teams. This includes working with government stakeholders on both the elected and bureaucratic side. The Grants Manager role will also work across the organization to proactively track, co-ordinate and ensure that all deliverables and reporting requirements are met for our government agreements, and will assist in writing and editing reports, along with proposals for future grants. The ability to focus on details, manage multiple projects, and stay highly organized is a must. It’ll take courage, collaboration, innovation, resilience and trust.

Requirements

Bachelor’s degree in business, management, accounting, finance, political science or in a relevant subject field
Minimum 2-5 years working in grant/proposal writing and drafting materials such as government submissions.
Experience in government reporting (i.e., contracts, fiscal or program agreements)
Strong computer literacy, including effective working skills of Microsoft Teams, Word, Excel, PowerPoint, Raisers Edge, and Outlook
Able to deal with people sensitively, tactfully, diplomatically and professionally at all times
A positive, proactive attitude and a strong desire to learn
A highly organized individual with good time-management skills
A basic understanding of and interest in provincial and federal government
A strong writer, with proven ability to research, gather and analyze information
A basic understanding of the media and what drives news content
Ability to work in a fast paced and always changing environment
Self-starting and solutions oriented
Strong team player
Experience working with project and database management tools
An interest in the non-profit sector, and in child and youth mental health

Nice To Haves

Bilingualism (English and French) is an asset, but not required

Responsibilities

Oversee administration of active agreements between KHP and provinces, territories, and federal government departments
Plan and execute the grant making and reporting process by working with internal teams along with managing documents and deadlines
Document GR activities (meetings, call notices/reports, emails, funding agreements/contracts, accountability reports, submissions) in Raisers Edge and update pipeline activity
Works alongside team members to develop budgets for portfolio, projects and operational requirements
Lead grant application process and reporting based on agreement and program requirements
Develop best practices and systems overview for grant management cycle
Partner with cross-functional teams to ensure appropriate tools & data integration across all fundraising portfolios and systems
Manage ongoing data reporting requirements for government stakeholders
Project manage reporting requirements including cross-functional coordination and engagement to draft reports
Draft reports for government stakeholder and external partners
Support relationship management of government stakeholders (elected and bureaucratic) across Canada (including coordination and drafting of reports and tracking progress to deliverables)
Conduct research to support the development of background notes and issue briefs, briefing notes. reports, papers and submissions
Support in the securing and coordinating meetings with various government stakeholders across Canada
Providing pro-active management of government relation activities
Connect and coordinate activities between government and internal subject matter experts and/or executives
Able to track regulations, legislation and policy proposals and analyze their potential impact
Draft communications and key messaging on behalf of Executives and the Director of Government Relations
Support in the growth of government funding and relationships
Coordinate government relation activities regarding Kids Help Phone events (national and community based events)
Support response to RFP development process from identification through to submission and follow-up
Plan and execute grant strategy, timelines and deliverables
Conduct political scans and monitor important government relations activities such as legislation and policy changes, published reports, mental health strategies, funding opportunities, elections and funding announcements and provide these updates to the stakeholders across Kids Help Phone including the office of the CEO
Support the development and assist in the execution of a GR workplan based in strategy of the particular priorities and needs of governments across Canada
Provide general administrative and logistical support to senior leadership (calendar and meeting management, document preparation, research, creating speaking points and briefing materials for internal and external use)