Grants Manager

NYU Langone Health • New York, NY

1h

About The Position

The Grants Manager is responsible for pre award and post award (non financial) management of the grant portfolio within the department. The incumbent will manage the Grant Specialist, along with working directly with Principal Investigators (PIs), departmental and institutional administration in the submission of grant applications as well as non-financial management of awarded grants. Other responsibilities include budget oversight and maintenance, subcontract management, reports to sponsors, daily administrative and operational requirements of assigned grants and contracts and others duties as assigned.

Requirements

• Bachelor's degree required
• Minimum of 3 years of experience administering grants or research projects.
• Thorough understanding of policies and procedures to ensure that research practices are in accordance with regulatory requirements and ethical standards.
• Demonstrated knowledge of grant submission process including preparing, completing, and collecting required paperwork and necessary signatures for federal and non-federal grant applications.
• Proven ability to work in a fast-paced environment, meet deadlines for grant submissions, and manage several projects simultaneously.
• Ability to effectively communicate with all levels of the organization.

Nice To Haves

• Master’s degree preferred.
• Extensive understanding of related federal and state rules, regulations, policies, and procedures as well as the ability to interpret those of other sponsoring agencies.
• Outstanding verbal and written communication skills.
• Extensive knowledge of business administration, including both budgetary and sponsored program management at an academic medical center.

Responsibilities

• Manage Grant Specialist, which includes training, employee development, setting goals, providing feedback, and conducting annual reviews.
• Assist investigators in preparation of proposals including reviewing sponsor policies and procedures, development of budgets and compliance with all regulatory and institutional requirements;
• Responsible for reviewing and completing all grant application packages including detailed budgets in institutional and sponsor systems as required;
• Review grant applications prior to submission to ensure that all sponsor guidelines are met;
• Prepares sponsor and institutional forms prior to submission deadlines, including assurance numbers, internal and external budgets, F&A calculations, compliance documentation, sub-recipient agreements for subcontracts, scope of work documents, and budget justifications;
• Develop subcontract budgets, request subcontracts be issued and work with subcontractor to execute contract;
• Work collaboratively to ensure the award setup accurately reflects the terms and conditions of the award as well as anticipated spending.
• Responsible for submitting RPPRs (assist PI with completion of RPPR in eRA Commons, prepare annual budget, submit continuation record in Research Navigator, coordinate final submission with Sponsored Research Administration (SPA)
• Submit continuation record in Research Navigator and prepare documents for annual authorization of sponsored project
• Responsible for outbound/inbound subcontract communications and management (follow up on invoicing, request and review documents for RPPR submission, liaise with Contracts ensure timely subcontract execution, provide documents to prime institution for RPPRs, request carry forward as required)
• Responsible for editing PI biosketches and preparing Other Support document according to NIH guidelines for RPPR submissions
• Prepare prior approval request (effort reduction, foreign component requests, change in scope, carryover, etc.) documents and coordinate submission to sponsor with SPA
• Responsible for new award management (review award notices, work with PI to revise budgets as needed, communicate with subcontracts, etc)
• Attend finance meeting with PI to review financial status of accounts
• Collaborate with departmental leadership on initiatives to improve grant process and monitoring; Assist in the development of internal policies pertaining to grants and contracts;
• Monitor and report on departmental application statuses including grants which are in the following statuses - planned, pending, under review, awarded and rejected;
• Stay informed with federal (NIH in particular), state and other sponsor and agency requirements, policies and notify appropriate personnel of changes to policies and procedures;
• Prepares monthly reports of application activity and customized reports as requested;
• Responds in a timely manner to faculty requests for information;
• Assist and lead special projects, as needed;
• Liaise with internal administrative offices and external funding agencies regarding budget, financial, or administrative issues related to grants;

Benefits

• comprehensive benefits and wellness package
• robust support system for any stage of life
• financial security benefits
• generous time-off program
• employee resources groups for peer support
• holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees