Grants Manager

Town of Fort Myers Beach Florida•Fort Myers Beach, FL

23h•Onsite

About The Position

The Town of Fort Myers Beach is hiring a Grants Manager to administer municipal projects funded by federal, state, county, and other grant sources throughout the grant lifecycle, from funding research and award acceptance through project implementation, reimbursement, closeout, and post-closeout compliance. The position works under the general direction of the Finance Director and partners with department directors, who manage the technical delivery of projects, to ensure grant-funded capital improvements, infrastructure, facility renovations, resilience, hazard mitigation, disaster recovery, and community development projects remain compliant and funded. Programs may include CDBG, CDBG-DR, FEMA, other HUD programs, and Lee County Tourist Development Council funding. The Grants Manager coordinates project scope, schedules, budgets, procurement, contracts, consultants, and contractors; maintains grant records and tracking systems; supports financial coordination and reimbursement; and ensures timely reporting to Town leadership and funding agencies. The role administers applicable federal requirements, including Uniform Guidance (2 CFR Part 200), and may address environmental review, labor standards, civil rights, income eligibility, procurement, and other cross-cutting requirements. It also supports emergency preparedness and disaster recovery grant administration. The position has no supervisory responsibilities but provides grant-compliance guidance to Town staff and functional direction to consultants, contractors, and subrecipients. Work is performed in office and outdoor or field settings, including active construction sites and varied weather conditions. The role requires regular attendance at meetings and may include evening Town Council meetings. During emergency activations, irregular schedules and extended hours—including around-the-clock work for several days on short notice—may be required. The Town offers health insurance, employer-paid life insurance, short- and long-term disability coverage, gym membership reimbursement, paid leave, sick leave, a birthday benefit, 14 paid holidays, and immediate vesting in a 401(a)/457(b) pension plan with employer contributions.

Requirements

Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting, Economics, Construction Management, or a closely related field, or an equivalent combination of education, training, and experience.
At least three years of progressively responsible experience working with grant agencies and/or implementing regulated federal, state, and local grant programs.
Working knowledge of federal, state, and local grant administration requirements, including Uniform Guidance (2 CFR Part 200), cost principles, and Single Audit requirements.
Knowledge of HUD CDBG and CDBG-DR regulations, environmental review, procurement, labor standards, BABA, income eligibility, and civil rights compliance.
Knowledge of FEMA Public Assistance, Hazard Mitigation, and other applicable disaster-recovery programs.
Knowledge of funding sources and research methods; program income, match, and revenue rules; Consolidated Plan and Action Plan processes; and community needs assessments.
Knowledge of project management, public procurement, contract administration, governmental budgeting and accounting, and subrecipient monitoring.
Knowledge of Florida public-records law and grant-related documentation and retention standards.
Ability to manage concurrent grant agreements, projects, budgets, and deadlines; prepare reports, workplans, Council agenda items, and grant documentation; and perform financial and statistical computations.
Ability to communicate effectively, negotiate and administer agreements, monitor partners, and develop corrective action plans.
Proficiency with Microsoft Office, particularly Excel, and ability to use project management, financial, and grant-tracking systems; examples include HUD IDIS, DRGR, and FEMA Grants Portal.
Ability to interpret and explain regulations, exercise independent judgment, coordinate across departments without direct supervisory authority, verify documentation, maintain records, and adapt to competing demands and unexpected events.
Ability to conduct field inspections and site visits and work flexible or irregular hours during emergency activations or disaster recovery when required.
Valid Florida driver license with applicable endorsements, or ability to obtain one within 30 days of hire or promotion.
Ability to meet physical requirements, including frequent sitting, standing, and walking; walking on uneven or unfinished terrain; regularly lifting or carrying up to 25 pounds and occasionally up to 50 pounds; and driving to sites and meetings.
Ability to work in office and outdoor environments, including active construction sites and varied weather, with possible exposure to construction hazards, noise, dust, uneven surfaces, and post-disaster conditions.
Successful completion of pre-employment drug screening and general background verification.

Nice To Haves

Experience in a governmental environment.
Experience with HUD CDBG, CDBG-DR, or FEMA-funded programs.
Project Management Professional (PMP), Certified Grants Management Specialist (CGMS), Grant Professional Certified (GPC), or HUD-related program certification.
Experience researching funding opportunities and supporting grant applications.

Responsibilities

Research and monitor funding opportunities aligned with Town priorities; assess eligibility, match requirements, and administrative capacity.
Assist with grant applications, including narratives, budgets, cost estimates, and supporting documentation, and coordinate with departments and consultants.
Prepare or assist with Council agenda items, resolutions, ordinances, budget amendments, and agreements related to grant awards.
Serve as the primary grants liaison to department directors and coordinate grant implementation with Town Administration, Finance, funding agencies, and other staff.
Prepare and monitor scopes of work, timelines, deliverables, budgets, and detailed workplans for grant agreements.
Coordinate procurement and ensure grant-funded solicitations, contracts, and purchases comply with applicable federal requirements and Town policy.
Coordinate with contractors and consultants to meet contract terms, project timelines, and reporting deadlines; conduct field visits to verify work and progress.
Review pay applications, invoices, change orders, and contract compliance.
Monitor award terms, budgets, and performance periods; prepare scope-change, budget-modification, and extension requests as needed.
Administer applicable federal cross-cutting requirements, including environmental review, labor standards, civil rights, relocation, and duplication-of-benefits requirements.
Lead monitoring of subrecipients and partners and oversee corrective action plans.
Maintain compliant grant files, a Town-wide grant tracking system, and a resource library of funding sources and templates.
Coordinate with the Grants Accountant on grant requirements, match, program income, revenue tracking, and expenditure allowability, allocability, and reasonableness.
Collect documentation and prepare reimbursement packages for Finance Director and/or Grants Accountant review and submission.
Assist with year-end grant reconciliation, SEFA/SESFA preparation, Single Audit requests, and funding-agency monitoring visits.
Develop and recommend grant administration policies, procedures, checklists, and internal controls.
Submit required progress, financial, and performance reports to funding agencies and Town stakeholders.
Coordinate grant program completion and closeout, including final records, pay requests, deliverables, and post-closeout compliance plans.
Assist with HUD planning documents, including Consolidated Plans, annual Action Plans, CDBG-DR Action Plan amendments, and Town input into County and State plans.
Support emergency preparedness, disaster recovery, FEMA Public Assistance, Hazard Mitigation Grant Program documentation, cost tracking, and coordination with state and federal agencies.
Provide grant-related assistance and guidance to Town departments, applicants, and grant recipients.
Keep current on regulations and industry developments through professional reading, conferences, and training.
Operate standard office and field equipment and relevant software; maintain effective working relationships and regular, reliable attendance.
Attend assigned meetings, training, and events, which may include evening Town Council meetings, and perform other assigned duties.

Benefits

Comprehensive health insurance with low deductibles and annual maximums; the Town covers 100% of employee premiums and 50% of dependent premiums.
Employer-paid life insurance.
Short- and long-term disability coverage.
Gym membership reimbursement.
Paid leave accrued monthly.
Sick leave.
Annual birthday benefit.
14 paid holidays.
Immediate vesting in a 401(a)/457(b) pension plan with employer contributions.
Supportive, team-oriented work environment.