Grants Management Specialist

Axle•Bethesda, MD

3h•Onsite

About The Position

Axle is seeking a Grants Management Specialist to join our vibrant team at the National Institutes of Health (NIH) supporting the Bethesda, MD. To independently provide grants management and administrative support services to satisfy the overall operational objectives of the National Institutes of Health (NIH). The position supports the full federal grants lifecycle, including pre-award, award, post-award, financial monitoring, compliance, reporting, records management, and closeout activities.

Requirements

Bachelor’s degree required
Minimum of five (5) years of federal grants management or grants administration experience required
Microsoft Office products
eRA Commons
IMPAC II
Federal grants management and tracking systems
Strong knowledge of federal grants administration and the grants lifecycle
Experience with pre-award, award, post-award, and closeout activities
Proficiency with SF-424 applications, budget forms, modular budgets, and indirect cost calculations
Experience reviewing grant budgets and performing mathematical and consistency checks
Knowledge of NIH grants policies and federal grants requirements
Familiarity with human subjects, vertebrate animal, IRB, IACUC, audit, and institutional compliance requirements
Strong financial analysis and grants monitoring skills
Excellent analytical, organizational, and time management skills
Strong attention to detail and ability to identify administrative or compliance issues
Strong written and oral communication skills
Ability to manage multiple priorities and meet established deadlines
Ability to prepare professional reports, summaries, correspondence, and tracking documents

Nice To Haves

Master’s degree preferred
NIH grants management experience preferred
Three (3) or more years of finance, accounting, or grants financial management experience preferred
Business Administration
Finance
Accounting
Public Administration
Research Administration
Related field

Responsibilities

Support the preparation and administrative review of Funding Opportunity Announcements and related documentation.
Maintain tracking information related to Funding Opportunity Announcement publication and review workflows.
Monitor receipt of grant applications through eRA Commons and other applicable systems.
Review grant applications for administrative completeness, required forms, attachments, and applicable submission requirements.
Prepare administrative completeness reports and identify missing or incomplete application materials.
Perform mathematical verification and consistency reviews of SF-424 applications, budget forms, and budget justifications.
Review direct costs, indirect costs, modular budgets, and other grant-related financial information for accuracy and consistency.
Prepare budget comparison worksheets, funding summaries, and preliminary cost analyses.
Review applications for required assurances and documentation related to human subjects research, vertebrate animals, IRB approval, IACUC approval, and other applicable compliance requirements.
Verify institutional registrations and administrative information, including applicable federal registration information.
Compile applicant award history, audit information, and other due diligence documentation to support grants management review.
Track Just-In-Time requests and review submitted materials for administrative completeness.
Prepare Just-In-Time tracking reports and summary memoranda.
Draft routine correspondence, internal memoranda, and administrative communications related to grants management activities.
Maintain organized tracking logs and shared workflow documentation.
Assemble draft Notice of Award documentation, including funding summaries, applicable terms, and administrative information.
Prepare funding summary sheets, obligation worksheets, and award processing checklists.
Enter and maintain award information in applicable NIH grants management and tracking systems.
Establish and maintain electronic grantee files and administrative award documentation.
Reconcile approved budgets against awarded amounts and identify discrepancies for review.
Prepare recurring financial status summaries and monitoring reports.
Track Federal Financial Report submissions and identify delinquent or incomplete reports.
Review progress reports and other post-award submissions for administrative completeness.
Review no-cost extension requests, prior approval requests, and related post-award actions for completeness and potential policy issues.
Prepare issue logs, summaries, and draft recommendation memoranda for grants management review.
Support administrative amendments and award modifications.
Compile documentation required for grant closeout, including final financial reports, progress reports, and other required records.
Prepare closeout checklists and administrative closeout memoranda.
Maintain award records in accordance with NIH and federal records management requirements.
Prepare electronic archive packages for completed awards.
Ensure grants management documents are accurate, complete, professional, and appropriately version controlled.
Identify and escalate issues that may affect award processing, financial management, compliance, or closeout.
Prepare weekly status reports describing active activities, outstanding items, risks, and priorities.
Participate in recurring meetings with grants management leadership and program stakeholders.
Coordinate with internal staff and external stakeholders to support timely and accurate grants administration.
Interpret applicable NIH grants policies and federal administrative requirements when reviewing grant documentation.
Maintain organized records of grants management activities, decisions, supporting documentation, and follow-up actions.