Grants Management Specialist I

University of Rochester•City of Rochester, NY

9d•$23 - $33•Onsite

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. This role serves as the pre-award and post-award grant specialist for a specific funding source or multiple funding sources aligned to assigned grant submissions. The specialist will assist in managing grant submissions, provide support and budget management for all assigned grants, and work with IORA (Integrated Online Research Administration) to complete funding proposals, ensuring completeness and accuracy. The position requires ensuring all grant submission components conform to the necessary format and adhere to regulatory guidelines, maintaining a proposal database, and providing updates on grant successes. The role also involves gathering information and drafting confidential correspondence, making contact with research center personnel as needed, and preparing financial account closeout information accurately and in a timely manner to ensure compliance with federal and other sponsoring agency regulations. Responsibilities include managing procurement card purchases, shipping, and reconciliation for assigned research programs. The specialist will monitor a section of department accounts, reconcile ledgers monthly, and initiate corrections for any identified issues. Monthly reports detailing grant balances and transactions will be sent to administrators. The role also involves assisting faculty with final financial and project reports, ensuring accuracy of salary and non-salary encumbrances, overseeing stipends, tuition, and health fees, and inspecting accounting documents for compliance. Follow-up with faculty on publication compliance and acting as a liaison with outside organizations and other university departments are also key functions. Other duties as assigned.

Requirements

Bachelor's degree and 1 year of relevant experience required
Or equivalent combination of education and experience

Nice To Haves

Experience with NIH or other grants administration, both pre- and post-award, and handling of Federal research grants preferred
Experience in and knowledge of Integrated Online Research Administration (IORA) and federal grant application platforms preferred

Responsibilities

Reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies.
Monitors grant expenditures to ensure compliance with sponsor regulations.
Serves as the pre-award and post-award grant specialist for a specific funding source or multiple funding sources aligned to assigned grant submissions.
Assists in managing the grant submission(s) associated with aligned projects.
Provides support and budget management for all assigned grants.
Works with IORA (Integrated Online Research Administration) to complete the funding proposal, ensuring completeness and accuracy.
Ensures all pieces for grant submission conform to the necessary format and adhere to regulatory guidelines.
Maintains proposal database and provides frequent updates to chair and administrative director on grant successes.
Gathers necessary information for and drafts important and confidential correspondence.
Makes contact with research center personnel as needed.
Prepares all financial account closeout information in a timely manner and with complete accuracy to ensure the University remains compliant with responsibility to federal government and other sponsoring agencies with regard to final financial reporting.
Manages procurement card purchases, shipping, and reconciliation for the group for assigned research programs.
Monitors a section of department accounts.
Reconciles ledgers on a monthly basis for accounts.
Initiates and follows up with appropriate areas to correct any issues.
Sends monthly reports detailing grant balances and transactions to administrators and other parties.
Assists faculty with completing final financial and project reports at the conclusion of a grant.
Ensures accuracy of all salary and non-salary encumbrances, including payroll changes, and resolves outstanding encumbrances.
Oversees stipends, tuition, and health fees.
Inspects accounting documents for completeness, accuracy, and compliance with federal regulations.
Solicits additional documentation where collaborations are involved.
Follows up with faculty to ensure publications are compliant with publishing body policies.
Represents the Principal Investigators and/or Program Directors to outside organizations involved in research.
Acts as a resource in working with other departments of the University and Medical Center.
Other duties as assigned.