Grants Management Specialist (51864)

GAP SOLUTIONS INC•Bethesda, MD

13d•$80,000 - $92,000•Onsite

About The Position

The Grants Management Specialist will independently provide support services to assist in fulfilling the overall objective of Fogarty International Center. The primary objective is to deliver high-quality services and required deliverables through the effective performance of grants management and administrative support activities for the Office of Director within the National Institutes of Health.

Requirements

Bachelor's degree required
5+ years of federal grants experience
Experience with eRA Commons and IMPAC II.
Proficiency with SF-424, modular budgets, and indirect cost calculations.
Knowledge of NIH Grants Policy Statement, human subjects regulations, and audit reporting.

Nice To Haves

Master's degree preferred
NIH experience preferred
3+ years of experience in finance/accounting preferred.
Ability to communicate effectively, orally and in writing, with non-technical and technical staff
Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects

Responsibilities

Draft FOA templates and administrative sections for GMS review.
Maintain FOA publication tracking log and clearance workflows.
Monitor Electronic Research Administration (eRA) Commons receipt queue.
Validate administrative completeness (forms present, page limits) and flag missing items.
Prepare administrative completeness reports for each application.
Perform mathematical verification and consistency checks between SF-424 Research & Budget Justification.
Produce budget comparison worksheets and preliminary cost-analysis summaries.
Check presence of required assurances (human subjects, vertebrate animals, IACUC, IRB approvals), registrations (SAM/UEI), and other attachments.
Prepare checklist summary for GMS review.
Compile institutional award history, audit summaries (Single Audit), and other source documents for GMS.
Track JIT requests; validate completeness of JIT materials and prepare JIT summary memos.
Draft standard correspondence and internal routing memos for GMS approval.
Maintain shared mailbox triage log.
Assemble draft Notice of Award elements (funding summary, terms to consider, recommended conditions) for GMS review.
Prepare funding summary sheets, obligation worksheets, and internal checklists.
Enter award metadata into NIH tracking systems (under supervision), create grantee file folders, and assemble administrative award packets.
Reconcile budget vs. awarded amounts; prepare monthly/quarterly financial status summaries for GMS review.
Track and summarize Federal Financial Report (FFR) submissions and flag delinquent reports.
Review and summarize progress reports, other support, no-cost extension requests, and prior approval requests for completeness and policy issues.
Prepare issue logs and draft recommendation memos for GMS action.
Compile documentation for administrative amendments and closeout packages (final FFR reconciliation, final progress report, property disposition).
Prepare draft closeout checklists and closeout memos.
Ensure award records meet NIH retention/compliance standards and prepare electronic archive packages.
Deliverables submitted within agreed due dates; late submissions require written notification and mitigation plan.
Zero arithmetic errors on budget worksheets; policy-related flags must reference applicable NIH policy citations (drafts acceptable; final determinations by GMS).
Each deliverable contains required fields and a one-page executive summary for GMS.
Documents are professional, editable (MS Word/Excel), and include version control (version, date, author).
GMS reviewer will accept, accept with comments, or reject deliverable within 5 business days.
Rejected deliverables must be corrected and resubmitted within the agreed timeline.
Weekly brief status report on active tasks and outstanding items (format: 1-page plus dashboard).
Monthly review with GMS leadership to review performance metrics, risks, and backlog.
Immediate escalation for items that could materially affect award timing or compliance.