Grants Management Officer (Temporary)

Oxfam America•Boston, MA

3d•$90,000 - $95,000

About The Position

The Grants Management Officer is a temporary assignment expected to last approximately 5–6 months, providing coordination, administrative, and professional support for multiple Oxfam America subgrants, primarily to other Oxfam entities. The position supports timely and accurate transfers of restricted donor-funded project funds for Oxfam confederation programs, broadly restricted endowment spending subgrants, and unrestricted subgrants to Oxfam countries, regions, and southern affiliates. The role drafts budget change forms, tracks spending and workplan progress, provides administrative support, and facilitates learning across projects and organizations. The Officer coordinates with donor account managers, Oxfam country and regional teams, affiliates, partners, program and finance staff, and other stakeholders. The role manages sub-award processes, checks that partner plans and budgets meet donor and organizational requirements, monitors grant implementation and compliance, supports reporting and budget or schedule changes, and helps identify and address compliance risks. It also supports communications and knowledge management, assists users of the Oxfam Partnership Platform, and provides training to grant managers and platform users. The position calls for collaborative work across multicultural teams, diplomacy, continuous learning, and commitment to Oxfam America’s mission and to gender justice, racial equity, diversity, and safeguarding. Compensation is listed as USD 90,000–95,000 yearly.

Requirements

Advanced degree, or an equivalent combination of business administration, public affairs and policy, project management, training or education, and experience.
Four to six years of demonstrated experience in results-oriented project coordination and/or relevant administrative support, including project management, planning, budgeting, facilitation, and program coordination.
At least two years of project management experience.
Fluency in English.
Demonstrated ability to develop and maintain external relationships through remote interaction.
Good judgment, initiative, ability to anticipate problems, and confidence in following through.
Excellent interpersonal and written communication skills and attention to detail.
Ability to organize and prioritize work, manage multiple demands, and meet deadlines in a fast-paced environment.
Understanding of finance and budget development, monitoring, and tracking involving development assistance and project budgets.
Interest in or commitment to international development, human rights, and/or social justice issues.
Familiarity with web and information technologies that facilitate communication, information sharing, project management, and financial management.
Commitment to collaborative work, gender justice, racial equity, diversity, and safeguarding.

Nice To Haves

Ability to communicate in French or Spanish.
Experience working in developing countries and/or with developing-country NGOs.
Experience with donor requirements, particularly in the US foundation market.
Experience with Oxfam America grant management systems and processes.

Responsibilities

Prepare work orders in applicable OUS financial systems.
Draft monthly project workorder budgets for Finance review and upload, ensuring funds are available to applicable teams in OUS systems.
Manage funding transfers from OUS to partners through sub-awards, including drafting and processing agreements, setting reporting requirements and disbursement schedules, and requesting disbursements from Finance as appropriate.
Ensure partner workplans and budgets comply with donor rules, restrictions, expectations, and OUS standards, policies, and practices, and that these requirements are reflected in sub-award agreements.
Work with partner teams to ensure they understand the conditions, expectations, and working arrangements in sub-award agreements and other channels.
Monitor implementation progress and compliance across grants and sub-awards throughout the project life cycle, using check-in calls, internal and donor reporting, and other applicable methods.
Establish and use an early-warning system to monitor, detect, and manage grant compliance risks or support OUS management of those risks.
Work with implementing teams, donor account managers, the Associate Director of Award Management & Compliance, and others to flag potential compliance issues and adjust budgets, schedules, or implementation plans as needed.
Support donor account managers in communicating necessary changes to donors and process amendments to sub-award agreements.
Support implementing teams and donor account managers in compiling donor reports and other deliverables.
Organize regular check-ins with implementing teams and other stakeholders.
Share developments and stories from grant work with relevant teams for fundraising, donor cultivation, stewardship, communications, and institutional learning.
Create appropriate internal and external communication products, such as newsletters and internal blogs.
Support the development and implementation of knowledge management systems, facilitating access to information and sharing lessons learned for future proposal development.
Help grants managers and approvers use the Oxfam Partnership Platform, troubleshoot user difficulties, and use administrator privileges to make grant changes as needed.
Provide hands-on training to new grant managers and OPP users.
Perform other administrative and support functions as needed and respond to urgent needs.
Build relationships and coordinate among teams involved in grant implementation, including Program, Resource Development, Finance, and country program, policy, and administrative teams.
Serve as a liaison among involved teams, identify implementation issues, and work with relevant teams to develop and implement corrective actions.
Coordinate directly with program teams on the ground to ensure deliverables are met on schedule.
Review, compile, and revise program and financial reports with relevant teams to ensure quality and accuracy.
Stay current with professional standards, trends, and issues relevant to the role.
Work collaboratively to support a team-based, problem-solving culture in a multicultural environment, treating all people with dignity and respect.
Promote gender justice, racial equity, diversity, and safeguarding within areas of responsibility.
Contribute to team efficiency, improved processes, and a positive atmosphere for collaboration.