Grants Management Contractor and Implementation Specialist

Novalink Solutions LLC•Richmond, VA

About The Position

DRPT is seeking a Grants Management Contractor and Implementation Specialist to provide guidance and hands-on support in the design and implementation of grant management systems and business processes, industry best practices and software solutions. This role will provide strong expertise and guidance to support DRPT in implementing a pilot Grant Management platform with the aim of migrating all grant activity into the new platform early next calendar year. The specialist will serve as a subject matter expert in grant management practices and federal uniform guidance standards, working with dedicated SMEs to assess current work processes as it relates to the entire grant life cycle and illustrate how to best integrate those processes into the software platform. Responsibilities include developing and implementing processes within grants management software, assessing and advising the agency on common/best practices and identifying operation efficiencies related to grant applications, review, and contract agreements, as well as paying grantee invoices, grant accounting, reporting, monitoring grant expenditures, and the grant close-out/de-programming process. The role involves close collaboration with DRPT staff and system vendors to improve workflows and processes, developing materials for system and policy changes, documenting decision points, updating policies and procedures, and providing weekly status updates.

Requirements

Expertise in grants management process life cycle (10 Years)
Extensive experience implementing and managing enterprise-grade grants management software (10 Years)
Experience in or working with public sector/government (local, federal or state) (5 Years)
Experience in grant accounting, budgeting, and reporting (10 Years)
Detailed experience in process improvement, change management, and project management (15 Years)
Capacity to apply industry best practices impacting policies and procedures (10 Years)
Demonstrated ability to adapt to new systems and procedures rapidly (10 Years)
Self-motivated, detail-oriented professional (10 Years)
Effective oral and written communication skills (15 Years)

Nice To Haves

Specific experience with WebGrants and/or Salesforce, or similar grant applications (5 Years)
Knowledge of Virginia specific platforms (e.g. Cardinal) and procurement requirements (5 Years)
Experience working with federal grant requirements and multi-year capital improvement programs (5 Years)
Background collaborating with cross functional project teams within the public sector (5 Years)

Responsibilities

Provide strong expertise and guidance in order to support DRPT in implementing a pilot Grant Management platform with the aim of migrating all grant activity into the new platform early next calendar year
Serve as a subject matter expert in grant management practices and federal uniform guidance standards.
Work with dedicated SMEs to assess current work processes as it relates to the entire grant life cycle and illustrate how to best integrate those processes into the software platform
Develop and implement processes within grants management software.
Assess and advise the agency on common/best practices and identify operation efficiencies as it relates to grant applications, review and contract agreements.
Assess and advise the agency on common/best practices as it relates to paying grantee invoices (claims), grant accounting and reporting and how to best capture these practices using software platforms
Assess and advise the agency on monitoring grant expenditures (including identifying inactivity), and the grant close-out/de-programming process.
Work closely with DRPT staff and system vendors to improve workflows and processes.
Develop materials to support system changes, policy and procedures changes, training, etc. (including developing process workflow diagrams and field dictionaries)
Document all decision points and obtain approvals
Update and/or provide oversight with developing policies and procedures on revised workflows.
Provide weekly status updates and communicate issues and/or risks identified.