Grants & Financial Coordinator/Specialist

Brown University•Sidney, OH

7d•Hybrid

About The Position

The Department of Molecular Biology, Cell Biology and Biochemistry (MCB) is seeking a Grants and Financial Coordinator or Grants and Financial Specialist. Applicant qualifications will determine the grade to be filled. The Grants and Financial Coordinator provides administrative pre/post award and financial services to the Department Manager, Chair, Graduate Students, Postdocs, Research Track Faculty, and Tenure Track Faculty who are Principal Investigators (PIs). Assists in the preparation and review of all grant proposals for department submissions using Huron Research Suite (HRS) grant management system and sponsor submission portals. Coordinates the submission of new and continuing grant proposals. Coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training. Also, monitors department related finances, reconciles accounts in accordance with federal and nonfederal guidelines for the PIs, Chair, and Department Manager. Effectively communicates award and financial policies to students, faculty, and staff. Uses Workday Financials to assist Department and Finance Manager in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals in role as cost center manager. This position handles confidential information and is expected to maintain and secure privacy. The Grants and Financial Specialist independently manages all matters pertaining to grants administration, both financial and administrative, and has financial oversight and administrative responsibility for the sponsored projects. This position provides high-level comprehensive pre- and post- award management, subcontract administration, and financial analysis. This position is the administrative liaison between the Division/Department, OSP, collaborating institutions, sponsoring agencies and principal investigators (PIs). The incumbent has a broad scope of responsibilities and is knowledgeable of research administration, including financial matters.

Requirements

Bachelor’s degree or equivalent combination of education/experience.
A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.
Strong organizational, administrative, and time management skills
Proficiency in Microsoft Office Programs (Word, Excel, PowerPoint), Web based programs and tools, Gmail and related Google applications, FileMaker, Adobe Acrobat Pro
Excellent math skills
Flexible, service-oriented and resourceful
Effective communication skills, both oral and written, to elicit and communicate information, to analyze data, and to prepare /present clear, informative, and concise materials
File management skills
Willingness and interest to continue learning
Ability to work under pressure in a deadline-oriented environment
Bachelor’s degree with two (2) to four (4) years of experience in research administration or accounting/financial/budgeting experience, or equivalent combination of education and experience.
Experience with proposal preparation with federal and non-federal grants and using the Huron Research Suite (HRS) grants management (or similar) system.
Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred.
Higher-Education or non-profit work experience is advantageous.
Excellent financial analytical ability
Willingness and interest in assuming increasing levels of responsibilities, networking, leadership, and training opportunities
Highly proficient in Excel applications (data manipulations); MS Excel and Google Docs preferred
Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner
Strong organizational, administrative, time management and critical thinking skills
Ability to meet deadlines in a fast-paced, multi-faceted work environment
Ability to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detail.
Ability to handle confidential information with discretion.
CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED.

Nice To Haves

A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.
Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred.
Higher-Education or non-profit work experience is advantageous.

Responsibilities

Assists in the preparation and review of all grant proposals for department submissions using Huron Research Suite (HRS) grant management system and sponsor submission portals.
Coordinates the submission of new and continuing grant proposals.
Coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training.
Monitors department related finances, reconciles accounts in accordance with federal and nonfederal guidelines for the PIs, Chair, and Department Manager.
Effectively communicates award and financial policies to students, faculty, and staff.
Uses Workday Financials to assist Department and Finance Manager in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals in role as cost center manager.
Independently manages all matters pertaining to grants administration, both financial and administrative, and has financial oversight and administrative responsibility for the sponsored projects.
Provides high-level comprehensive pre- and post- award management, subcontract administration, and financial analysis.
Acts as the administrative liaison between the Division/Department, OSP, collaborating institutions, sponsoring agencies and principal investigators (PIs).