Grants & Data Specialist

Night Ministry•Chicago, IL

19h

About The Position

The Grants & Data Specialist plays a key role in advancing The Night Ministry’s ability to measure and communicate its impact. This position works collaboratively across all departments to support the collection, management, and analysis of program data, ensuring accuracy, consistency, and alignment with organizational goals and funder requirements. The Grants & Data Specialist is responsible for maintaining data systems, supporting reporting processes, and equipping staff with the tools and training needed to effectively collect and utilize data in their work. The Grants & Data Specialist supports the design, implementation, and continuous improvement of data systems that monitor, measure, and evaluate The Night Ministry’s programs and services. This role ensures high-quality data collection, accurate reporting to funders, and the development of meaningful insights that inform decision-making and strengthen outcomes for the individuals we serve.

Requirements

Bachelor’s degree required
Experience working in a nonprofit organization, preferably within a social service environment
Experience working with databases, CRMs, or case management systems
Demonstrated ability to manage multiple priorities and meet deadlines
Strong communication skills, with the ability to present data clearly to diverse audiences
Experience collaborating with cross-functional teams
Willingness and ability to learn new technologies and systems
Strong attention to detail and commitment to data accuracy
Analytical thinking and problem-solving skills
Ability to manage multiple projects and competing priorities
Proficiency in Microsoft Excel and data reporting tools
Ability to learn and adapt to new systems and technologies
Strong interpersonal skills and ability to collaborate across teams
Commitment to the mission and values of The Night Ministry

Nice To Haves

Experience with HMIS systems
Familiarity with data management, reporting, or program evaluation practices

Responsibilities

Design and deliver staff training on data systems, data entry standards, and reporting best practices
Provide ongoing support to staff to ensure accurate and consistent data collection across programs
Troubleshoot system issues and serve as a resource for data-related questions
Serve as the agency’s primary Agency Technical Administrator (ATA) for HMIS upon completion of training
Manage user access, monitor data entry compliance, and resolve system issues
Train new staff on HMIS requirements and responsibilities
Serve as the primary liaison to All Chicago
Ensure program outcomes data is reported to government and external funders in an accurate and timely manner
Collaborate with program teams to ensure required data is collected and documented appropriately
Partner with Philanthropic Engagement staff to track grant deliverables and support reporting needs
Assist in providing data for grant applications and proposals
Partner with the Manager of Impact Data to strengthen data quality practices across the organization
Develop and implement processes that improve data accuracy, consistency, and reliability
Support a culture of data-informed decision-making
Assist in managing internal databases, including report creation, user management, and system optimization
Develop dashboards and reports that translate data into actionable insights
Identify opportunities to improve data workflows and reporting efficiency
Collaborate with leadership to design and administer client surveys
Facilitate client focus groups and analyze findings to inform program improvements
Support efforts to elevate client voice through ethical and thoughtful data practices
Contribute to departmental and cross-functional projects as assigned
Support evolving data and reporting needs as organizational priorities shift