Grants Specialist

University of Washington Medical Center•Seattle, WA

1d•Remote

About The Position

The Department of Global Health has an outstanding opportunity for a Grants Specialist to join their team. Reporting to the Managing Director for Global WACh, the Grants Specialist is responsible for supporting a portfolio of research within the Department of Global Health, mainly Global WACh. The Department seeks a Grants Specialist who is passionate about coordinating complex projects, impeccably detail‑oriented, a creative problem solver, and capable of delivering excellence under deadline. Successful candidates will bring a high level of organization, strong written and verbal communication skills, and a keen ability to identify challenges and proactively develop effective solutions to support high‑impact research initiatives.

Requirements

Bachelor’s degree or equivalent AND three to five years of experience in grant management OR equivalent education/experience.
Experience with Workday and SAGE and proficiency in Microsoft Excel.

Nice To Haves

Strong grants and fiscal management experience, including at least two years of developing budgets, managing funds, or submitting grants to federal or non‑federal sponsors, ideally in an academic or research environment.
Exceptional organization and attention to detail, with a demonstrated ability to manage complex projects from start to finish while meeting firm deadlines in a fast‑paced setting.
Excellent written and verbal communication skills, with the ability to collaborate across teams, communicate requirements clearly, and support shared goals with professionalism and diplomacy.
Critical thinking and problem‑solving ability, including comfort operating in ambiguity, troubleshooting challenges, and exercising sound judgment in high‑pressure situations.
Experience working with academic researchers on sponsored projects, including familiarity with compliance requirements and a strong customer‑service mindset when supporting faculty and research teams.

Responsibilities

Provide comprehensive post award grants management for an assigned portfolio, including award setup, budget development, monitoring, projections, and financial reporting.
Serve as the primary post award resource and point of contact for faculty, staff, sponsors, and UW central offices regarding award requirements, compliance, and submissions.
Interpret and ensure compliance with sponsor terms and conditions, Uniform Guidance, and funder regulations through ongoing budget review and reconciliation.
Track and manage all post award deliverables, including financial and technical reporting deadlines, reapplication timelines, amendments, and sponsor requests.
Advise principal investigators on budgetary planning, payroll compliance, and short and long term personnel projections based on monthly financial reports.
Maintain accurate and complete award documentation, dashboards, and filing systems, and support invoicing, consultant payments, and operational tracking.
Set up and implement invoice processing for expense reimbursements, vendor agreements and consultants.
Support continuous improvement by coordinating close outs, participating in sponsored projects trainings, and contributing to process improvements and SOP development across Global WACh and DGH.