GRANTS DATA ANALYST

Arizona Department of Administration • Phoenix, AZ

2d • $70,000 - $71,500 • Hybrid

About The Position

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents. This position will engage in technical and professional duties in the development, analysis, and monitoring of budget, grant, compliance and professional development activities for grants assigned to Elementary and Secondary Education Act (ESEA) Consolidated Application (Title I-A, Title I-D, Title II-A, Title III, Title IV-A, Title V-B), RLIS, Homeless, Foster, Refugee, McKinney-Vento as well as consult and serve in data efforts from other program areas within the department and agency projects. Occasional in-state and rare out-of-state travel is required for this position. The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Requirements

• General principles and practices of government budget and grant preparation and administration; data collection methods and practices
• Quantitative analysis
• Research and reporting methods, techniques, and procedures
• Record keeping practices, procedures and methods
• Public relations techniques
• School district accounting and fiscal operations
• A Bachelor’s degree with major coursework in business/public administration, finance, accounting, computer information systems, or related field or equivalent experience to substitute for the degree, is required
• Organizing and completing assigned tasks under minimal supervision
• Research, analyzation, and evaluation of budget and grant programs, policies, and procedures
• Conduct research on a wide variety of budget and grant topics
• Performing responsible and difficult administrative work involving the use of independent judgment and personal initiative; conduct research on a wide variety of budget and grant topics
• Advanced skill in using Microsoft Excel, Access, and data visualization tools such as Power BI
• Plan and organize work to meet deadlines
• Review and edit documents for accuracy and completeness
• Prepare clear and concise correspondence and reports on a variety of financial, budgetary, and administrative issues
• Create and maintain accurate files, records, and spreadsheets
• Interpret and apply federal, state, and local policies, procedures, laws and regulations
• Communicate effectively, both orally and in writing
• Work cooperatively and productively as a member of a team
• Establish and maintain effective working relationships with staff, managers, vendors, and consultants

Nice To Haves

• Three or more years of combined professional experience performing budgetary, administrative, and operational support work, preferably related to school district accounting and fiscal operations and/or State and Federal grant.
• Experience delivering technical assistance and professional learning

Responsibilities

• Assist in preparing and administering budgets, monitor and report on revenue and expenditure activity
• Prepare monthly budget status reports; propose budget amendments. Conduct data analysis and research on specific budget issues
• Review personnel requisition and fund transfers for consistency with budget and financial objectives
• Perform various analysis to support financial recommendations on variances
• Conduct reconciliations for Local Education Agency level grant allocations
• Ensure all allocation files and supporting documentation are properly archived
• Assist with communications to Local Education Agencies regarding their allocations through data visualization and other tools
• Support compliance with Federal reporting requirements including the Consolidated State Performance Report (CSPR) and EdFacts or any other data need for the agency and department
• Work collaboratively with the Directors and Deputy Associate Superintendent on various reporting projects as needed
• Analyze financial data proactively to find any potential inconsistencies or errors in an accurate and timely manner; clearly communicate findings and follow through on corrective action
• Prepare Ad hoc data analysis and projects as requested
• Provide grantees with technical assistance on state and federal budgeting and funding compliance in accordance with the Uniform System of Financial Records (USFR), Education Department General Administrative Regulations (EDGAR), and OMB Uniform Grant Guidance (UGG)
• Engage in a high degree of collaboration with ADE program areas to improve processes, procedures, communication, and services to the field as well as align internal processes in relationship to grants, specifically in the areas of state and federal budgeting and funding compliance
• Develop and provide professional learning opportunities through face-to-face and virtual methods in collaboration with unit leadership, personnel, other ADE program areas, and/or external partners
• Professional learning includes but is not limited to opportunities related to state and federal, reporting, funding and coding and general measures of compliance in relationship to the (ESEA) Consolidated grant application
• This position will be the lead individual for the ESSA Conference, running its organization, structure, delegation, and final product

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level