Grants Coordinator, (A267510-5), 207, Administration

City of Laredo•Laredo, TX

9d•Onsite

About The Position

The Grants Coordinator for the City of Laredo's Economic Development Department is responsible for identifying, developing, and managing grant funding opportunities to advance the City's strategic priorities in economic development, workforce advancement, infrastructure, and community revitalization. This position coordinates all aspects of grant development, including research, proposal preparation, compliance monitoring, and post-award reporting. The role works closely with internal departments, external agencies, community partners, and funding entities to secure resources that support sustainable economic growth and community investment.

Requirements

Bachelor's degree from an accredited college or university in Communication, Business Administration, Economics or related field.
At least three (3) years of progressive responsible experience in grant writing, grant administration, research, or project management.
Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
Thorough background check and certified school transcripts will be required from all applicants who are offered employment.
Drug and alcohol test prior to employment.
Must be able to function in a principle-based organization that has a culture built on character and core values.

Nice To Haves

Knowledge of general accepted accounting and financial principles, practices, and procedures, and of their applications to a variety of accounting transactions and problems
Knowledge of general office procedures, practices, systems and equipment, as applied to financial operations
Knowledge of financial databases and relevant computer applications
Knowledge of business English, spelling, and arithmetic
Knowledge of modern office practices, procedures, methods, and equipment
Knowledge in the application of basic accounting principles necessary to accomplish financial management tasks such as preparing budgets and monitoring program costs
Ability to exercise judgement and discretion in applying and interpreting departmental policies and procedures
Ability to investigate a variety of administrative problems and make recommendations as to their solutions and to prepare working procedures
Ability to analyze, appraise, and organize facts and evidence; present material clearly and logically in oral and written form
Ability to plan, direct, supervise, and coordinate the work of subordinates and attain cooperation and build consensus with coworkers
Ability to maintain good planning and organizational skills
Ability to comply with all City of Laredo's policies and procedures
Ability to perform other duties as assigned
Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of the position

Responsibilities

Research and identify federal, state, and private grant opportunities that align with the City of Laredo's economic development priorities.
Develop, write, and submit competitive grant proposals, ensuring compliance with application guidelines and deadlines.
Coordinate with respective City departments and external partners to collect data, financial information, and supporting documentation for grant applications.
Monitor awarded grants to ensure compliance with all federal, state, and local regulations, including reporting, auditing, and recordkeeping requirements.
Prepare and present grant performance and financial reports to City leadership, elected officials, and funding agencies.
Track grant opportunities and maintain a centralized database of applications, awards, and deadlines.
Provide technical assistance to departmental staff and community partners in grant-related activities.
Build and maintain relationships with local, federal and state funding agencies, foundations, and other potential funders.
Collaborate with Finance and Budget staff, along with appropriate City departments to ensure proper resource allocation, tracking, and expenditure of grant funds.
Stay informed on trends in grant funding, economic development projects, and community investment opportunities.
Perform other duties as assigned to support the City's Economic Development Department goals.
Coordinates grant implementation and ensures compliance with rules and regulations accordingly
Performs social services work to assist clients in need of services and provides a stabilization plan
Orders, verifies receipt, and maintains office equipment and supplies; places supply orders and initiates service calls on copiers, personal computers, printers, telephones, etc.; determines equipment needs to enhance the efficiency of the office; coordinates and monitors maintenance of the office and/or building.
Reviews, analyzes, and assists in the preparation of the departmental budget; provides recommendations to the department director regarding budget adjustments
Reviews, studies, and analyzes operational procedures as directed by an administrator; prepares detailed and comprehensive reports of findings and recommendations
Coordinates and participates in special projects as directed by the administrator; reviews policies and procedures as directed; interprets guidelines and disseminates required information
Coordinates and monitors purchasing procedures to ensure proper funds are charged; verifies, estimates, and recommends purchases; processes purchase orders and maintains purchase contracts
Serves as an aide to an administrator; composes correspondence; arrange conferences; interprets administrative policy; relays instruction of policy and procedure revisions
Reviews pamphlets, articles, lengthy correspondence, and changes in codes, ordinances, and rules and regulations to ensure office procedures and production remains in compliance with local, State and Federal regulations; reports findings to the administrative superior
Conducts research on an assigned subject; compiles administrative data and statistics; and secures material for use in preparation of grant applications and/or reports
Analyzes procedures and recommends improvements
Assists supervisors in development of new programs or procedures
Supervises and participates in the administrative and clerical operations of a department office; plans, schedules, and assigns work to staff; establishes priorities; instructs and trains in correct methods; checks and approves work
Assists in monitoring grant compliance by adhering to their individual policies and procedures to ensure proper documentation is collected for all applications prior to administrative approval
Supervises and participates in the production of departmental records, reports, billings, legal documents, statistical reports, handbooks, list databases, and files general and other grant-related reports, etc
Provides input during annual performance evaluations through the review and inspection of subordinates' work to ensure accuracy and completeness of the same
Receives inquiries from the public by letter, telephone, or in person and furnishes information or directs the inquiry to the proper source of answer
Assists in maintaining good communication between staff, visitors and other business contacts
Must follow all rules of telephone courtesy in all telephone communications
Performs related work as required