Grants Coordinator

Luminate•Washington, DC

1d•$80,000 - $96,000•Hybrid

About The Position

Luminate is a global foundation dedicated to ensuring technology serves human needs and well-being. The foundation supports a diverse movement, including advocates, creatives, innovators, and survivors of digital harm, with a strong emphasis on the global majority, to reimagine technology in service of social justice and human rights. As a Grants Coordinator, you will play a crucial role in the effective delivery of compliant and efficient grant-making across Luminate’s portfolios. Your primary focus will be on US-based grant-making and ensuring compliance with US private foundation regulations. This role is integral to Luminate’s pivot towards a grant-centered operating model, where you will ensure grants are structured, documented, reviewed, and processed in accordance with relevant regulatory requirements and internal policies, including US and UK rules. You are expected to be a detail-oriented, self-starting grants professional who collaborates closely with program, Legal, and Finance colleagues to ensure grants are processed accurately and on time. The role involves a primary focus on US Grant Management to support compliant, efficient, and consistent grant-making processes aligned with US private foundation standards, and a secondary focus on supporting program teams with high-quality grant structuring, documentation, and disbursement, as well as ensuring accurate documentation and process alignment with Legal and Finance departments.

Requirements

Detail-oriented
Self-starting grants professional
Works closely with programme, Legal, and Finance colleagues
Experience with US private foundation compliance
Experience with US and UK rules and internal policies and procedures
Experience with Salesforce
Experience with DocuSign
Experience with OFAC and sanctions checks

Responsibilities

Reviewing opportunity records in Salesforce to ensure required documentation is complete prior to approval.
Drafting and issuing grant and project agreements using approved templates.
Processing grant and project funding amendments in line with established procedures.
Working closely with programme teams by clarifying documentation requirements and next steps.
Assessing opportunity records for compliance with applicable regulations, including lobbying, electioneering, self-dealing, and earmarking.
Compiling and organising due diligence documentation to ensure grant files are complete and audit ready.
Escalating compliance questions or complex structuring issues to the Senior Manager, Grants Management.
Supporting the completion of OFAC and sanctions checks on potential grantees.
Initiating disbursement requests in line with approval workflows.
Maintaining accurate grant records in Salesforce and document management systems.
Running standard reports as requested.
Supporting onboarding and training sessions on grants processes.
Maintaining templates and guidance documents as directed.
Identifying and flagging process inefficiencies.
Maintaining and updating resources and training materials on Legal Intranet page.
Consistent application of US-aligned grants management processes.
Accurate and reliable grant records.
Continuous improvement of workflows.
Review grant documentation for completeness.
Prepare agreements via DocuSign.
Conduct compliance checks.
Track approvals and disbursements.
Respond to routine grants management queries.
Escalate complex or unusual matters appropriately.