Grants/Contracts Coordinator

Oregon Health & Science University•Portland, OR

1d•Remote

About The Position

This position is part of the Department of Neurology Financial Support Unit. The purpose of this position is to coordinate the Research Administration activities of the department, including grants and contracts from inception through termination. Provide grants management, financial planning, reporting and accounting support for the Department pre- and post- award grants, contracts, and clinical trials and the faculty funding supporting research including Foundation and other discretionary sources of funding. Duties require experience in Oracle, Cognos, and other university information systems to perform expense and revenue review and corrective entries such as preparing Journal Entries or Labor Distribution adjustments, assisting Principal Investigators with proposal development and submittal, post-award reporting, document processing, and compliance. Responsibilities include knowledge of OHSU, federal/NIH and other regulatory and funding agency policies. Identifying problems or changing environments, recommending solutions, and communicating important information to Principle Investigators and Department personnel is essential. Functions as critical Central Administration team member in the development and implementation of a cohesive fiscal and administrative program to serve the Department’s research missions. This individual will work closely with the Department Administrator, Grants and Contracts Manager, Human Resource Manager and Department Principal Investigators to achieve position responsibilities and objectives.

Requirements

Bachelor’s degree AND one year of grants and contracts administration experience, OR Three years of grants and contracts administration experience, OR Equivalent combination of training and experience.
Excellent written and verbal communication skills.
Excellent customer service skills.
Skills in word processing, graphics, and database including Microsoft Office (Word, Excel, Access, PowerPoint), Adobe Acrobat.
Able to adapt to ever changing technology.
Businesslike, excellent interpersonal skills in dealing with personnel at all levels.
Self-motivated.
Reliable for deadlines and accuracy of work.
Efficient and organized work habits.
Flexible to handle needs as they arise.
Must be able to work on a computer for 5-6 hours at a time.
Heavy use of phones, personal computers, and OHSU computer programs.

Nice To Haves

Bachelor’s degree in Business Administration with major courses in Accounting, Finance, or related field
Certification from the Society of Research Administrators (CRA)
Experience with OHSU policies and procedures
Experience using InfoEd
Experience using MS Access - Intermediate
Experience using Cognos

Responsibilities

Coordinate the Research Administration activities of the department, including grants and contracts from inception through termination.
Provide grants management, financial planning, reporting and accounting support for the Department pre- and post- award grants, contracts, and clinical trials and the faculty funding supporting research including Foundation and other discretionary sources of funding.
Perform expense and revenue review and corrective entries such as preparing Journal Entries or Labor Distribution adjustments.
Assist Principal Investigators with proposal development and submittal.
Handle post-award reporting, document processing, and compliance.
Identify problems or changing environments, recommend solutions, and communicate important information to Principle Investigators and Department personnel.
Function as a critical Central Administration team member in the development and implementation of a cohesive fiscal and administrative program to serve the Department’s research missions.
Work closely with the Department Administrator, Grants and Contracts Manager, Human Resource Manager and Department Principal Investigators to achieve position responsibilities and objectives.
Work effectively as a part of a multidisciplinary team to utilize staff resources appropriately.