Revenue & Grants Coordinator

Huntsville Botanical Garden • Huntsville, AL

5d • Hybrid

About The Position

The Revenue & Grants Coordinator is responsible for managing and reconciling revenue activity from all sources and types, tracking restricted and grant funds, supporting grant compliance and reporting, and assisting with month-end close and audit preparation. This position works closely with Advancement, Hospitality, Guest Experience, Programs, and Finance staff, respectively, to ensure complete and accurate financial reporting in compliance with applicable nonprofit and accounting standards.

Requirements

• Bachelor’s degree in finance or accounting required
• Minimum of 2 years accounting experience in receivables or an equivalent combination thereof
• Knowledgeable and proficient in adherence to generally accepted accounting principles
• QuickBooks experience or similar accounting software programs
• Technology savvy with high comfort level utilizing the Microsoft Office suite of products, particularly Excel
• Alignment with the organization’s core values: Embrace Curiosity, Collaborate with Compassion, Exemplify Expertise, Look Forward, and Take Time to Celebrate and a genuine appreciation for the mission of the Garden
• Strong analytical and organizational skills with a problem-solving mindset
• Flexibility to operate in a significantly matrixed environment across multiple organizational areas
• Ability to interpret data and turn it into actionable information
• Proactive and self-motivated team player with the ability to lead by example
• Goal-oriented with a track record of achieving results and supporting team success
• Ability to effectively manage multiple priorities simultaneously while maintaining a keen attention to detail

Nice To Haves

• Previous professional work in a non-profit environment working with fund accounting and restricted funds is preferred

Responsibilities

• Perform Revenue activity reconciliations, e.g., daily, weekly and monthly, from multiple sources including contributed sources like donations, memberships, grants or appropriations as well as earned streams such as admissions, events, rentals, retail and food and beverage
• Record and reconcile deferred revenue and restricted revenue
• Prepare and post journal entries related to revenue activity
• Reconcile merchant services and point of sale (POS) online payment platforms to Quickbooks online and to bank accounts
• Coordinate with Advancement, Education Programs, Guest Experience, and Hospitality staff to ensure gifts and pledges are recorded accurately between donor systems and accounting records
• Reconcile fundraising event revenue and expenses
• Monitor and communicate status for receivables related to donations (monetary and in-kind), grants, pledges, and other revenue sources to various departments and stakeholders
• Track grant budgets, expenditures, and restricted funding balances
• Prepare grant billing, reimbursement requests, and financial reports
• Monitor grant compliance requirements and spending deadlines
• Assist program managers and grant administrator with grant budget tracking and reporting
• Maintain documentation for grant reporting and audits
• Track release of restrictions and prepare related journal entries
• Prepare general ledger account reconciliations
• Assist with preparation of audit schedules and supporting documentation
• Maintain accurate records and supporting documentation for all assigned accounts
• Assist with preparation of reporting and Actuals performance analysis
• Ensure compliance with nonprofit accounting standards and internal controls
• Assist with payables, monthly and year-end close processes, as needed
• Receives and coordinates visitor/property loss incident reports and investigations
• Disseminates information to appropriate insurance carriers and manage follow-ups & communication to appropriate Garden staff
• Assist with process improvements and financial procedures
• Support Finance Department projects and initiatives
• Perform other related duties as assigned

Benefits

• Primary schedule of standard business hours with occasional evening and weekend availability required to support the department and organizational needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level