Grants Coordinator

MEALS-ON-WHEELS GREATER SAN DIEGO INC • San Diego, CA

23h • Onsite

About The Position

The Grants Coordinator supports the organization’s grant efforts by assisting with research, proposal development, reporting, and administrative coordination. This role is ideal for an early career professional interested in building a career in nonprofit fundraising and grants management. Working closely with the Director of Grants & Impact, the Grants Coordinator will help maintain organized grant systems, track deadlines, and contribute to the development of proposals and reports. Over time, this role will grow to manage a portfolio of grants (primarily $20,000 and below), taking on increasing responsibility for the preparation and submission of proposals and reports with oversight. This position collaborates across departments to gather program information and plays a key role in supporting the organization’s funding strategy and overall grant success.

Requirements

• Bachelor’s degree or equivalent experience preferred
• One or more years of relevant experience (nonprofit, internships, or academic experience in grant writing, research, or fundraising is a plus)
• Strong organizational and time management skills with the ability to manage multiple deadlines
• Excellent written and verbal communication skills, with strong attention to detail
• Ability to follow direction, take initiative, and work both independently and collaboratively
• Proficiency in Microsoft Office (Word, Excel)
• Familiarity with Canva and databases/CRMs is a plus
• Interest in nonprofit fundraising, grants, or development as a career path
• Professional, reliable, and detail-oriented with a strong sense of accountability
• Commitment to the mission of Meals on Wheels San Diego County
• Must have a valid driver’s license.
• Must have reliable transportation.
• Successful candidates for this position will be subject to a background check as a condition of employment.

Nice To Haves

• Familiarity with Canva and databases/CRMs is a plus

Responsibilities

• Research and identify prospective grant opportunities, including private, corporate, and government funding sources, and assess alignment with organizational programs and priorities
• Support the preparation of grant proposals and reports, including drafting sections, gathering required documentation, and coordinating internal input
• Manage a portfolio of grants (primarily ~$20,000 and below), including preparing and submitting proposals and reports with oversight from the Director of Grants & Impact
• Track grant deadlines, deliverables, and reporting requirements using the organization’s grant tracking system to ensure timely submission and compliance
• Maintain accurate and organized grant records, files, and documentation, including data entry in the organization’s database
• Draft and send grant acknowledgment letters and assist with funder communications as needed
• Coordinate logistics for grant-related meetings including preparing materials and timely follow-up
• Collaborate with internal teams to collect program data, outcomes, and other information needed for proposals and reports
• Attend occasional off-site meetings, workshops, audits, and community events as needed
• Provide general administrative support to the External Affairs team as assigned

Benefits

• 160 hours of Paid Time Off (PTO) Annually
• 11 Paid Holidays Annually
• Medical Insurance - Choice of 3 HMO plans + 1 PPO through Meals on Wheels Group Plan
• Dental Coverage & Vision Coverage
• Life Insurance, Long-Term Disability Insurance (LTD), Employee Assistance Program (EAP)
• Flexible Spending Account (FSA)
• Personal Device Use Stipend
• 401 (k) plan, including up to 3% employer matching contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree