GRANTS COORDINATOR
About The Position
The Department of Emergency & Military Affairs (DEMA), led by the Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sections—Operations, Preparedness, and Financial Administration. Each section works collaboratively across the agency and with external partners to manage emergency responses and reduce the impacts of disasters. Additionally, DEMA is the headquarters for the Arizona National Guard, the primary combat reserve of the United States Military. The Arizona Army and Air National Guard provide military forces and equipment to accomplish community, state, and federal missions. The position is responsible for assisting the Chief Finance Officer in the execution to include draws, payments and reconciliation, monitoring and reporting of federal funds. The position must maintain technical proficiency in federal and state regulations and guidance and develop processes that ensure the agency's compliance. Assists agency and local government program managers with budget development and execution. Conducts financial monitoring and addresses documentation and process shortfalls. Correspond with federal cognizant agents to address financial monitoring inquiries that cannot be resolved at the agency level. Conducts on-site monitoring visits, performs internal audit functions and makes determinations as to the adequacy of supporting documentation and processes. Develops and provides training to program and local government personnel. Develops, submits and disseminates various internal and external financial reports. Actively participates in promoting a continuous improvement workplace culture, through the use of teamwork, root cause problem solving, standard operating procedures, and review of performance metrics.
Requirements
- Knowledge of budget development and execution
- Knowledge of fiscal management
- Knowledge of applicable OMB Circulars and Code of Federal Regulations (CFRs)
- Knowledge of Cash Management Improvement Act
- Knowledge of Catalog of Federal Domestic Assistance
- Knowledge of Federal grants management
- Knowledge of Arizona Financial Information System (AZ360) and the State General Accounting Office (GAO) directives and technical bulletins
- Knowledge of The State of Arizona Accounting Manual (SAAM)
- Knowledge of Grant documentation requirements
- Knowledge of Computerized spreadsheet applications
- Skilled in Microsoft Office
- Skilled in problem analysis and resolution
- Skilled in analysis and interpretation of financial data
- Ability to communicate effectively verbally and in writing
- Ability to organize, prioritize, and manage multiple priorities concurrently
- Ability to develop and maintain inter-personal relationships
- Possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment.
- Must be a US citizen
Nice To Haves
- Bachelor’s degree in business or accounting.
- Experience in accounting, budgeting, and grants management.
- Any combination of experience, education, and training that meets the knowledge, skills, and abilities.
Responsibilities
- Develop and update cash flow projections for federal grants that maintain sufficient cash flow to meet financial requirements and maintain compliance with federal and state cash management restrictions.
- Perform all draws and necessary payments as well as meet all reporting requirements of eCivis, PARS, PMS, FEMAGO and any other federal or state reporting systems as well as close federal grants in compliance with federal and state regulations and guidelines.
- Organize, validate and process sub-recipient grant applications and reimbursement requests. Includes maintaining sub-recipient files that comply with federal and state audit requirements.
- Establish and implement processes that provide financial oversight of sub-recipients. Processes must ensure the agency's compliance with federal and state regulations and guidance.
- Maintain technical proficiency and provide technical guidance to agency program managers, staff and sub-recipients.
- Review and validate sub-recipient processes and documentation through conducting desk reviews and on-site monitoring visits.
- Assist in the development of the agency's annual state budget submission and consolidated ledger of information on federal funds.
Benefits
- Sick leave
- Vacation with 10 paid holidays per year
- Health and dental insurance
- Retirement plan
- Life insurance and long-term disability insurance
- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
- Paid Parental Leave program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
