Grants Coordinator

SOAR•Pikeville, KY

9d•Onsite

About The Position

The Grants Coordinator is essential in supporting and strengthening the development, submission, and management of public and private grant funding that advances SOAR's regional economic and community development strategy across Eastern Kentucky. This role is responsible for coordinating and enhancing the full lifecycle of grants, from research and proposal development to compliance, performance tracking, reporting, and funder stewardship. The Grants Coordinator will work collaboratively across SOAR teams to ensure alignment between funding opportunities, program implementation, program implementation, measurable outcomes, and financial stewardship. The Grants Coordinator plays a critical operational and strategic support role in strengthening SOAR's grants infrastructure, improving performance monitoring, and ensuring compliance with federal, state, and foundation requirements. This is an in-office position at SOAR's main office in Pikeville with occasional travel throughout the region as needed.

Requirements

Bachelor's degree in nonprofit management, public administration, communications, business, or related field (or equivalent experience)
Minimum of two (2) years of experience in grant writing, grants management, nonprofit development, or related field
Strong writing, editing, and proofreading skills
Exceptional organizational skills and attention to detail
Ability to manage multiple projects and deadlines in a fast-paced environment
Ability to manage multiple projects and deadlines in a fast-paced environment
Demonstrated ability to analyze performance data and translate findings into actionable recommendations
Commitment to confidentiality, ethical standards, and professional integrity
Ability to travel throughout the region as needed
Regular and reliable attendance required
Ability to function well in a high-paced and at times stressful environment
Must be able to handle prolonged periods of sitting at a desk or standing at an event
Must be able to lift up to 15 pounds at a time when necessary

Nice To Haves

Experience with federal, state, and/or foundation grants preferred
Familiarity with rural economic or community development initiatives preferred
Proficiency with Microsoft Office and comfort using CRM, project management, and data tracking systems

Responsibilities

Research and identify prospective federal, state, and foundation funding opportunities aligned with SOAR's mission and strategic priorities
Coordinate the preparation and submission of grant applications, including timelines, required documentation, and attachments
Draft and edit proposal narratives in collaboration with program leadership and the Chief Program Officer
Develop proposal budgets in coordination with finance team
Maintain a comprehensive grants calendar with deadlines, reporting requirements, and renewal timelines
Ensure proposals reflect measurable outcomes, strong evaluation frameworks, and alignment with funder priorities
Track active grants and monitor compliance with funder guidelines and requirements
Monitor grant implementation progress against milestones, deliverables, and performance benchmarks; proactively identify risks and communicate recommendations to the Chief Program Officer
Track completion percentages and funding utilization to ensure alignment between program execution and approved grant budgets
Coordinate and prepare grant modifications, budget realignments, no-cost extensions, and other formal amendments in compliance with funder requirements, in collaboration with program and finance teams
Coordinate collection of program data, outcomes, and success stories for reporting
Prepare and submit interim and final grant reports in collaboration with program and finance teams
Maintain accurate and organized electronic grant files and documentation
Support audit readiness and documentation related to grant-funded activities
Maintain systems to track grant submissions, awards, reporting deadlines, performance metrics, and outcomes
Develop concise impact summaries and outcome briefs to support funder stewardship, renewals, and strategic communications
Identify opportunities for grant renewals, extensions, or expanded funding based on program performance and emerging funding priorities
Assist in standardizing language, data points, and performance metrics across proposals
Work closely with finance to reconcile expenditures and support financial reporting
Contribute to improving internal grants processes and workflow efficiencies
Support preparation of briefing materials for funder meetings, presentations, and site visits