Grants Coordinator - Apex

TMSA Public Charter Schools•Apex, NC

9h•Onsite

About The Position

The Grants Coordinator is responsible for managing and supporting all aspects of federal, state, and competitive grants, including grant research, application development, CCIP administration, compliance monitoring, budgeting, reporting, and post-award management to ensure alignment with TMSA’s strategic and educational goals.

Requirements

Bachelor’s degree in Public Administration, Business Administration, Education, Finance, Accounting, Nonprofit Management, Communications, Computer Science, Information Systems, or a related field required
Experience in grant writing and/or grant management
Proficiency in Microsoft Office Suite, especially Excel and Word

Nice To Haves

Master’s degree preferred
Experience with NC DPI CCIP system and federal education grants (preferred)
Experience in a school system or nonprofit organization (preferred)

Responsibilities

Coordinate and manage all entitlement grants (e.g., Title I, II, III, IV, IDEA, etc.) using the CCIP system
Develop, enter, and maintain grant applications, budgets, and narratives in CCIP
Ensure alignment of grant applications with school improvement plans and program needs
Submit funding applications, amendments, and revisions in CCIP in a timely manner
Monitor grant budgets and expenditures to ensure compliance with approved CCIP plans
Prepare for and support NC DPI monitoring and audits
Ensure compliance with federal, state, and NC DPI regulations and reporting requirements
Maintain accurate records and documentation for all CCIP-related submissions
Research and identify new grant opportunities aligned with TMSA’s mission and strategic priorities
Maintain a grant opportunities calendar and tracking system
Collaborate with leadership and program teams to develop strong grant proposals
Write, edit, and submit grant applications, including narratives, budgets, and supporting documents
Coordinate the collection of required data and attachments for submissions
Oversee implementation of awarded competitive grants
Ensure compliance with grant requirements, timelines, and deliverables
Track performance metrics and outcomes
Prepare interim and final reports for funders
Work with the finance team to ensure accurate financial tracking and reporting
Support program staff in implementing grant-funded initiatives
Serve as the primary point of contact for grant-related matters
Collaborate with school leaders, central office staff, and external partners
Provide guidance and training to staff on grant compliance, CCIP processes, and procedures
Support audits, monitoring visits, and reviews related to grants
Maintain a centralized grant management system (applications, awards, reports, deadlines)
Ensure all grant documentation is organized and accessible
Track key deadlines, including CCIP submission windows and amendment timelines
Maintain copies of CCIP applications, approvals, and revisions for audit readiness