Grants Contracts Supervisor

State of Montana • Helena, MT

19h • Hybrid

About The Position

The Montana Board of Crime Control’s (MBCC) mission is to proactively contribute to public safety, crime prevention and victim assistance through planning, policy development and coordination of the justice system in partnership with citizens, government and communities in Montana. In support of this mission, MBCC is comprised of twenty-one dedicated employees possessing a shared vision of public service for Montana’s most vulnerable citizens. The Grant Programs Section leads and manages the agency’s federal and state grants from grant application to award including monitoring, compliance, and state planning with diverse stakeholders.

The Grants Supervisor serves as the section supervisor leading the administration of the agency’s federal and state grants in the Grants Program Section. The Grants Supervisor is essential for successful grant oversight, leading subgrantee compliance and monitoring efforts, enhances grant management across public safety, victim programs, and juvenile justice programs, and applies federal and state guidelines to effectively administer MBCC grants. This role is essential to build and maintain collaboration and coordination with state and local partners for purposes of improving the criminal justice system, grant administration, and identifying needs related to funding priorities, and educating others about agency grants.

Requirements

• Bachelor’s degree in business administration, criminal justice administration, public administration, or related field.
• Four years of related work experience.
• Two years of supervisory experience.
• Other combinations of education or experience may be substituted.
• Ability to communicate complex concepts, policies, and procedures, to a broad array of audiences
• Ability to establish and maintain effective professional relationships
• Ability to prioritize a complex workload and meet project deadlines
• Ability to ensure risks associated with project activities are effectively identified, measured, monitored, and controlled.
• Ability to plan and implement identified program/project goals and objectives in an organized method
• Ability to evaluate, design, and optimize business processes to improve efficiency and effectiveness

Nice To Haves

• Program development, research, evaluation, and short-term and long-term planning
• Grant administration and budget management
• Experience with successfully collaborating and working with diverse criminal justice agencies and disciplines to achieve common goals and objectives
• Knowledge, experience, and skills to analyze and apply federal and state regulations, policy, and procedures for purposes of grant management, auditing and compliance
• Knowledge, experience, and skills successfully facilitating stakeholder meetings and committees

Responsibilities

• Supervises four staff including responsibilities related to supervisory functions like recruitment, hiring and training, as well as conducting performance appraisals and evaluations.
• Program development, research, and design including recognizing emerging issues and impacts on the agency and subgrantees.
• Research and apply federal and state rules and regulations for grant administration, development and distribution of grant notice of funding opportunities.
• Identifies strategies to enhance customer service, efficiency, and consistency across grant programs offered by the agency.
• Provide guidance and recommendations regarding agency policies, procedures and communication as it relates to grant management and federal changes, subgrant compliance with programmatic and fiscal requirements, corrective action and/or noncompliance.
• Analyzes and evaluates grant management practices including release of notice of funding opportunities and budget impacts to identify gaps in services, effectiveness of funding strategies, needs, and compliance with federal and state regulations.
• Assist in leading the Youth Justice Advisory Council and providing information to the Board of Crime Control.
• Prepares presentations, reports and materials for board, council, and committee meetings.
• Works closely with other section supervisors including fiscal, administration, and statistical analysis center.
• May assist in program performance, conduct on-site monitoring visits, reviews narrative and statistical information submitted by grantees on a monthly/quarterly basis.
• Provides technical assistance with application procedures and grant guidelines for new and current programs.
• Develop, recommend, and implement program and grant administration timelines.
• Track grant management and service milestones and deliverables that meet agency goals and objectives.
• Lead planning, execution, and delivery of agency state planning efforts with diverse stakeholders and agencies.
• Participate in training internal and external partners.
• Support grant reporting and performance measurement as needed.

Benefits

• Work/life Balance
• Health Coverage
• Retirement plans
• Paid Vacation and Sick Leave and Holidays
• Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager