Grants & Contracts Analyst

The Legal Aid Society • New York, NY

1d

About The Position

The Grants and Contracts Analyst is responsible for the complete management of assigned grants portfolio and finance billing activities which includes but not limited to entering budgets in funders system, preparing, and submitting bills to funders, tracking receivables and balances, managing contracts, performing closeouts, performs spending checks etc.

Requirements

• BA/BS degree required, with a focus in Finance, Accounting, or related field
• At least one year of experience involving the analytical research and reporting of complex financial data
• Advance Excel skills and ability to analyze large volumes of data
• Proficient in Microsoft Office Suite or related software
• Extremely organized and ability to respond to internal and external requests
• Experience working with FE or similar accounting software
• Understanding of grants and billing practices and laws
• Understand when to escalate critical time sensitive issues
• Demonstrate a commitment to quality, accuracy, and thoroughness
• Versatile in handling multiple tasks simultaneously in accordance with highest priority
• Excellent written and verbal communication, problem-solving and decision-making skills
• Sense of professionalism, confidentiality, independent and a strong work ethic
• Excellent time management skills

Nice To Haves

• Nonprofit experience preferred

Responsibilities

• Manage assigned contract portfolios from Contract registration to closeout
• Plan, organize, and prepare for the timely processing of contract vouchers, billing packages, and submit reports to government/private funding sources as appropriate
• Analyze, review, and reconcile General Ledger accounts by program
• Verify that reimbursements are not more than contract amounts
• Ensure that contract revenues and expenditures are recorded in the appropriate general ledger accounts
• Initiate timely follow-ups on outstanding accounts receivable balances and respond to requests with grantors as necessary
• Work in conjunction with other team members to ensure that department project completion deadlines are met
• Create and prepare Excel schedules and control reports
• Assist with individual program audits, as well as the Society’s year-end audit when required
• Provide forecast and analysis for assigned programs and potential new fundings
• Work in conjunction with FP&A to provide budget narratives for assigned programs and/or new budget preparations as required by funders and/or Practices
• Coordinate and monitor subcontractor contract compliance, invoicing, payment and reporting
• Generate and analyze reports using excel
• Perform other related duties as assigned

Benefits

• health insurance
• paid vacation
• disability
• life insurance
• Public Service Loan Forgiveness (PSLF)
• State and Federal loan forgiveness programs
• Assistance from New York state to assist with loan repayments (for NY residents, depending on years of practice)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level