Grants & Contracts Specialist (Pathology)

Johns Hopkins University•Baltimore, MD

7d•$47,320 - $82,804•Onsite

About The Position

The Pathology Department is seeking a Grants & Contracts Specialist to provide entry-level sponsored funds management for more than 80% of their time, with specific responsibility for pre-award and post-award functions. This includes proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, and closeout. The role may manage less complex grants through the submission stage with some oversight. The primary goal is to support the timely, effective, and efficient management of sponsored funding. This role may also assist with aspects of non-sponsored funds (general funds and gifts) management. The specialist works independently on less complex grants and contracts, demonstrating general proficiency, and has some involvement with more complex grant management under the direction of a senior team member. Awards managed can range from simple to moderately complex, including those from NIH, NSF, DOD, and NASA, and may involve moderate budgets, foundation grants, and subawards.

Requirements

Bachelor's Degree.
General knowledge of accounting and budgeting theory and practices.
General understanding of external Federal Guidelines and procedures regarding grants and contracts.
Analytical Skills - Developing
Attention to Detail - Developing
Grant Closeout Procedures - Developing
Grant Proposal Preparation - Developing
Grant Regulations - Developing
Grants and Contracts Management - Developing
Oral and Written Communications - Developing
Record Keeping - Developing
Regulatory Compliance - Developing
Relationship Management - Developing

Nice To Haves

Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
One year of administrative/budgeting experience.
General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.

Responsibilities

Partner with departmental faculty and/or budgetary staff on the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review sponsored project proposals for assigned grants of moderate complexity, prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to relevant guidelines.
Provide instruction, preparation assistance and support related to application procedures, at the direction of the Sr. Grants & Contracts Analyst and/or Grants & Contracts Manager.
Serve as liaison between research units, central offices and funding agencies for grants of moderate complexity.
Review budgets and related justification for appropriateness and completeness of content. Ensure that all applicable and indirect costs have been applied.
Ensure compliance in areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within documents, conflicts of interest, etc.
Coordinate related details for all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators and research management.
Assist with award setup details after grant number is assigned.
Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts and related faculty support.
May assist with closeouts as needed.
Other duties as assigned.