Grants and Contracts Accounting Specialist

University of Arkansas System•Little Rock, AR

3d•Onsite

About The Position

The Grants and Contracts Accounting Specialist reports to the Associate Director for Post Award Activities in the Office of Research and Sponsored Programs, and will perform accounting functions associated with the administration of fiscal activities related to sponsored grants and contracts, analyze fiscal and project activity in relation to sponsor terms and conditions, and will communicate with principal investigators and funding sources to resolve issues and gather information. This position is governed by state and federal laws, and agency/institution policy.

Requirements

A Bachelor’s degree in accounting, finance, business administration or closely related discipline.
Ability to interpret and apply accounting policies and procedures
Knowledge of general accounting principles, financial operations, laws, and terminology
Accuracy and attention to detail is essential
Ability to design, analyze, and prepare financial reports
Ability to set priorities and manage several projects at once, under deadline pressure
Strong interpersonal skills with a high degree of analytical ability
Verbal and written communication skills
Ability to maintain confidentiality.

Nice To Haves

One (1) year of general accounting experience.
Proficiency using Microsoft Office applications.
Experience utilizing Microsoft Excel to compile and analyze financial data.
Experience with Workday and Ellucian Banner a plus.
Knowledge of federal and non-federal regulations related to research and sponsored grants and contracts preferred
Ability to instill confidence in internal and external ORSP constituents in the competence and commitment to service of the office

Responsibilities

Set up new grants, contracts, awards and agreements; manage a portfolio of sponsored programs to include: monthly, quarterly, ad hoc and/or final invoicing and reporting applicable to post award activities and maintaining appropriate documentation in ORSP’s internal spreadsheets and award files. 25%
Provide technical assistance in the management of research grants, contracts, awards and agreements, including fielding daily inquiries from principal investigators and/or their administrative staff, as well as other personnel and units throughout the University. 20%
Review terms and conditions of grants, contracts, awards and agreements to ensure compliance with institutional, federal, state and/or local regulations. Initiate necessary corrective actions where applicable. 10%
Review and monitor expenditures of grants, contracts, awards and agreements for accuracy, allocability, allowability, completeness, and reasonableness. Initiate necessary corrective actions where applicable. 10%
Review and approve grant related business processes submitted through Workday, as well as paper forms, including but not limited to: Ad Hoc forms, Student Ad Hoc forms, and Special Meeting forms. Initiate necessary corrective actions where applicable. 10%
Deposit and apply sponsored program receivables, apply electronic receivables, and maintain appropriate documentation in ORSP’s internal spreadsheets and award files. 10%
Participate in and provide documentation for audits performed of sponsored programs. 5%
Assist in the delivery of a variety of workshops, training sessions, and other outreach instruments that instruct internal and external constituents about the evolving research and sponsored programs administrative and compliance landscape. 5%
Other duties as assigned. 5%