Contracts and Grants Specialist

University of Texas at Austin

2d•Onsite

About The Position

Provide pre- and post- award research administration support for the Department of Earth and Planetary Sciences. This role supports principal investigators (PIs) through each stage of grant and contract proposal development and submission to various agencies. It also involves assisting with post-award requirements, reporting, and maintaining records.

Requirements

Bachelor’s degree.
Three years of experience in higher education, non-profit administration, or a related field.
Demonstrated ability to multitask and work under pressure.
Initiative, creativity, and problem-solving skills.
Demonstrated ability to work with accuracy and attention to detail and follow instructions without close supervision.
Ability to manage multiple projects simultaneously, effectively meeting overlapping deadlines.
Ability to work in a team-based environment where overall load must be shared and balanced.
Excellent oral and written communication, customer service, and interpersonal skills.
Professional demeanor.
Regular and punctual attendance.
Demonstrated knowledge of general computer programs, including Microsoft Excel and Adobe Acrobat Pro.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Three or more years of work experience in an institution of higher education.
Knowledge of federal, state, local and university sponsored project guidelines and regulations.

Responsibilities

Support principal investigators (PIs) through each stage of grant and contract proposal development and submission to federal, state, industry, and non-profit agencies.
Prepare budgets, budget justifications, and other non-scientific sections of grant and contract proposals.
Coordinate with lead and subrecipient institutions as needed.
Check proposal formatting, ensure compliance with sponsor requirements, and upload proposal sections to appropriate online systems by deadlines.
Assist PIs with submission portals as needed.
Prepare UT electronic forms for review and approval by the Office of Sponsored Projects (OSP) or Discovery to Impact (DTI) as appropriate.
Act as liaison between PI and OSP/DTI to ensure compliance with sponsor and UT requirements, and timely approval and submission.
Support PIs in preparing and submitting post-submission materials, including revisions to budgets and budget justifications, sponsor requests for budget supporting documentation, and updates to current and pending support documents.
Assist PIs with preparation and submission of post-award requirements, including annual and final reports, incremental funding budgets, and prior approval requests.
Provide PI support for expenditure planning and monitoring.
Coordinate outgoing subaward processes for issuance of new awards and modifications.
Maintain proposal and award records.
Provide regular and ad-hoc reporting to PIs and department leadership as requested.
Other related duties as assigned.