Grants/Contracts Accounting Analyst 1 - Billing

Louisiana State University

1d•Onsite

About The Position

This position is an unclassified position in the Sponsored Program Accounting division of Accounting Services at LSU. The position is responsible for preparing required financial statements and fiscal reports on grants and contracts for the university currently totaling in excess of $100 million. Duties involve analyzing and classifying expenditures and interpreting the terms of grants, contracts, and cooperative agreements to determine the allowability of expenditures and preparation of invoices to various agencies for reimbursement.

Requirements

Bachelor's degree in accounting or a closely related field with 24 hours of college accounting.
Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Physical ability and eye-hand coordination necessary to use a computer terminal, calculator, copier, telephone, and other office equipment.
Overtime may be required during the fiscal year-end process.
This position regularly engages in financial matters including handling credit cards, cash, grant funds, or other university funds, and must undergo a credit check per FASOP HR-04.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment.

Nice To Haves

Bachelor's degree in accounting with 1+ years of professional experience.
Experience in Workday, grants, and contracts.
Proven verbal, communication, and organizational skills.
Detail-oriented.
Proficiency in Microsoft Office products.
Ability to communicate clearly and effectively through the use of the telephone, e-mail, and direct contact with individuals.
Proficiency in the use of 10 key adding machines by touch with a high degree of speed and accuracy.

Responsibilities

Prepares monthly, quarterly, and final invoices and financial reports on various sponsored accounts.
Audits grant expenditures for allowability, allocability, and timeliness.
Reviews, interprets, and applies laws and regulations concerning grants and contracts, such as 2 CFR 200.
Calculates monthly draws for the university's letters of credit accounts.
Analyzes financial transactions on a daily basis to ensure compliance with these laws and regulations.
Compiles inventory, patent, and financial reports for each agreement in accordance with grant, contract, and cooperative agreement documents.
Handles a standard billing portfolio with more complex awards requiring a deeper analysis of policies and regulations with a greater level of sponsor knowledge.
Communicates daily with departmental and agency personnel (including deans, directors, professors, research administrators, and sponsor officials) and provides technical assistance to resolve problems concerning proper university or agency regulations and procedures.
Communicates with the stakeholders independently, resolving and escalating complex award issues requiring a higher degree of sponsor knowledge and degree of judgment and analysis.
Performs other job duties as assigned by the Director.
Calculates and journalizes facilities and administrative costs and fringe benefits in accordance with university policy and federally negotiated rates.
Journalizes accounts receivable, expenditure transfers, and budget adjustments on a daily basis.
Realizes revenue and records expenditures to individual subsidiary accounts.
Enters these transactions online using the General Ledger System (GLS).
Approves departmental entries online using GLS.