Grants and Special Revenue Manager

Lexington Public Schools • Lexington, MA

4d • Onsite

About The Position

This position is accountable, under the direction of the Director of Finance and in accordance with appropriate statutes, regulations, and School Committee policy, for grants and other special revenue funds; overseeing related financial activities; and supporting other operations of the Finance and Operations Department. The Grants and Special Revenue Manager reports directly to the Director of Finance and works with the Assistant Superintendent of Finance and Operations and other members of the Finance and Operations Department. The position helps administer financial and operational affairs, including grant, revolving, fee-based, student-driven, and other financial activities. The position works with and serves principals, coordinators, department heads, teachers, advisors, district support staff, families, vendors, and government agencies.

Requirements

• Ability to communicate clearly and concisely, both orally and in writing, and maintain effective relationships
• Ability to compile, manipulate, and analyze large amounts of financial data with high levels of accuracy and attention to detail
• Ability to exercise discretion with sensitive information
• Ability to understand and develop processes and structures related to financial management
• Ability to maintain accurate print and electronic records

Nice To Haves

• A bachelor’s degree in public administration, business, accounting, or an appropriate academic discipline is preferred.
• At least three to five years of experience in school finance or a related field is preferred.
• Demonstrated experience with financial and grant-related software platforms, such as MUNIS, GEM$, or others; operations platforms such as DESE Security Portal and Food Services reporting tools, ASPEN, or MySchoolBucks; and general applications such as Google Workspace preferred.
• Experience and commitment to working in a diverse teaching and learning community.

Responsibilities

• Work with various administrators to develop proposals, budgets, and narratives for various Federal, State, Local, and privately funded grants.
• Manage the application, revision, and processing of all grants.
• Prepare monthly expenditure reports and budget projections for all grants using appropriate and detailed supporting evidence.
• Prepare and submit requests for reimbursement for all grants, as appropriate.
• Complete Final Expenditure Reports for DESE grants.
• Track historical award and spending trends for all grants in support of Finance Department public reporting.
• Prepare clear reports at the start of each fiscal year documenting the balance of and the past year’s activity on all of the district’s revolving funds.
• Track and record all expenditures on revolving funds throughout the fiscal year.
• Work with the Director of Finance to develop both a long-term spending strategy and an annual budget for all revolving funds.
• Monitor all revenue received by revolving funds and contribute to plans for any increases to fees that support them.
• Contribute information on revolving funds to the district’s annual budget book and to any public reporting, including to the School Committee.
• Work with principals and other administrators to plan, track, and record all spending from school or department based Gift Funds.
• Create reports of balances and all activity on Gift Funds for the purposes of budget development and year-end reporting.
• Create strong and consistent procedures for use by any staff member managing Student Activity Accounts.
• Document these procedures for all users.
• Track all revenue received and expenses incurred by individual SAA.
• Manage credit cards and reconcile statements for expenses drawing on individual accounts.
• With the Town Finance Office, manage all replenishments from the SAA agency account to the SAA checking account.
• Provide annual training for new and established users of SAA.
• Submit quarterly reports to the Director of Finance on the status of all SAA.
• Serve in a support and back-up capacity for the district’s Financial Assistance program; Food Service financial filings; Transportation registration; and Medicaid filings.
• Assist the Director of Finance and the Assistant Superintendent for Finance and Operations on various financial tasks and reporting.
• Assume other responsibilities as assigned.

Benefits

• 15 days of vacation to start, increasing to 20 days after 10 years.
• 15 days of sick leave, carried over without limit.
• 3 personal days annually, no carryover.
• 5 days of bereavement leave in case of the death of an employee’s family or household member.
• Holidays based on Central Administration observed holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level