Grants and Resources Administrator

King County•Chinook Building 401 5th Avenue Seattle, WA

7d•Hybrid

About The Position

The Grants and Resources Administrator (classification: Grant Administrator) will lead and administer grant development, grant administration, resource development, project management, procurement and reporting activities for grants and other resources supporting the Healthcare for the Homeless Network. This position will support HCHN’s federal, state, local, and philanthropic funding portfolio, including HRSA-related ( Health Resources and Services Administration) activities, and will serve as a key liaison with grantor agencies, partner organizations, internal Public Health teams, County leadership, and other external stakeholders. This position will report to the Strategic Development Analyst and will work closely with that role on strategy, planning, resource development, grant strategy, procurement planning, and partner coordination. Together, they will help align funding opportunities, grant applications, procurement processes, compliance activities, and program development work with HCHN’s broader strategic direction. This position will provide leadership across the full grant lifecycle, including identifying funding opportunities, developing grant concepts, writing and submitting applications, supporting budget and financial coordination, monitoring implementation, coordinating reporting, managing scope changes, supporting audit readiness, and ensuring grant-funded activities align with HCHN’s strategic priorities and philosophy of care. This position will work in the Healthcare for the Homeless program. We are a multi-disciplinary team of subject matter experts who work closely together towards our mission of serving the most vulnerable people in our community. Health Care for the Homeless Network (HCHN) contracts with 16 community-based agencies to provide medical, mental health, substance use disorder, and case management services to vulnerable homeless individuals and families in Seattle and King County. Services are provided in shelters, day centers, on the street, and in other locations where homeless people congregate. HCHN also operates the Street Medicine Team, with 4 field-based teams providing health care to people experiencing homelessness. Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months. Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts. We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities. To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Requirements

Minimum five years of progressively responsible experience in successful application and administration of large, complex operating grants in the public sector, including but not limited to: healthcare, human services, public health, or community-based grants ; or a combination of education and experience that demonstrates the ability to meet the responsibilities of the position.
Demonstrated proficiency (able to perform duties autonomously with little help) with financial analysis and grant budgeting
Experience developing and leading large procurement processes to identify community partners to provide direct services in health or human services sectors.
Experience reviewing federal, state, local, County, and funder-specific rules, regulations, laws, grant policies, and compliance guidance and synthesizing and summarizing for leadership and/or partners
Ability to perform research, analyze complex information, solve problems, and make recommendations to senior management.
Ability to use or learn complex grant application systems , funder portals, HRSA grant management systems, County systems, and similar platforms.
Strong attention to detail and accuracy in financial, compliance, reporting, and written work.
Strong technical writing skills, including the ability to prepare grant applications, reports, budget narratives, regulatory documentation, and leadership materials.
Strong communication, interpersonal, writing, and customer service skills, including the ability to explain complex requirements to a broad range of individuals.
Ability to work effectively with external partners, including grantor agencies, community-based organizations, healthcare providers, board members, philanthropy, and government agencies.
Ability to work both independently and collaboratively as part of a team.
Ability to manage multiple priorities and projects simultaneously, adapt to changing priorities, meet quick deadlines, and produce timely and high-quality work.
Ability to effectively use Microsoft Office, including Word, Excel, Outlook, PowerPoint and Teams and SharePoint
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.

Nice To Haves

Experience with HRSA, Section 330(h), 340B-related coordination, healthcare for the homeless programs, public health, behavioral health, substance use disorder services, homelessness systems, and/or community-based healthcare
Experience working within homeless or human service sectors in King County
Experience collaborating with community members with lived or living experience of homelessness, or other vulnerable groups.
Experience presenting complex programmatic information to a variety of stakeholders

Responsibilities

Apply equity and social justice principles as a daily responsibility and foundational expectation of the role. Ensure that grant development, procurement, program planning, partner engagement, and funding recommendations reflect King County’s equity and social justice values.
Ensure grant development activities are aligned with HCHN’s philosophy of care, including trauma-informed care, motivational interviewing, harm reduction, low-barrier access, racial equity, culturally responsive care, patient-centered care, and adapted care models
Support funding strategies that reduce barriers for people experiencing homelessness, communities of color, people with behavioral health needs, immigrants and refugees, LGBTQIA+ communities, and other populations disproportionately impacted by homelessness and health inequities.
Ensure that community voice, lived experience, racial equity, operational best-practice and provider expertise are incorporated into grant planning, procurement design and implementation, and resource development processes.
Lead regular and as needed procurement processes for Health Care for the Homeless to identify community partners to provide medical, behavioral health and patient support services to individuals, families, youth and seniors across King County.
Analysis and tracking of HRSA grants and other federal, state, local, and philanthropic funding opportunities.
Conduct grant research and monitor grant-making agencies to identify opportunities that align with HCHN’s program, partner, and system-development priorities.
Review and analyze grant regulations, application guidelines, eligibility requirements, scoring criteria, budgets, timelines, compliance requirements, and reporting expectations.
Track HCHN program and partner development priorities across the homeless health system of care.
Identify the intersection between funding opportunities and HCHN program development priorities.
Analyze the likely competitiveness of proposed grant concepts based on the alignment between project goals, grant requirements, scoring criteria, community need, partner readiness, and HCHN strategic priorities.
With HCHN Leadership, cultivate ongoing relationships with potential applicant agencies, to understand community need and to support ready partnering as funding opportunities present themselves, and/or in advance of HCHN RFP opportunities.
Prepare recommendations for HCHN leadership and the Strategic Development Analyst regarding which grant opportunities to pursue, including feasibility, risks, staffing needs, budget implications, compliance requirements, and long-term sustainability.
Maintain an internal grant tracking system to monitor funding opportunities, deadlines, application status, award status, reporting requirements, amendments, renewals, closeout activities, and grantor communication.
Work closely with the Strategic Development Analyst to support HCHN’s strategic planning, resource development strategy, and long-term program development priorities.
Help translate HCHN strategic goals into fundable concepts, grant proposals, procurement strategies, partner initiatives, and implementation plans.
Support planning efforts that connect HCHN’s program priorities and Governance Council strategic priorities with available funding opportunities, partner capacity, community need, and system-level opportunities.
Collaborate with the Strategic Development Analyst to identify emerging issues, service gaps, policy opportunities, and areas where HCHN can strengthen or expand homeless health services.
Support the development of briefing materials, planning documents, decision-making tools, and strategic recommendations for HCHN leadership.
Participate in internal planning discussions to ensure grant development, procurement, financial planning, compliance activities, and implementation work are connected to HCHN’s broader strategic direction.