Grants Analyst I, College of Education and Human Development

University of Delaware•Newark, DE

13d

About The Position

Under the general direction of the Senior Grants Analyst, with support from Grants Analyst II within the Financial Services Unit (FSU), the Grants Analyst supports pre- and post-award activities relating to budget planning, development, control, and administration of financial operations within the College of Education and Human Development (CEHD). The analyst collaborates with constituencies involved in contract and grant operations and maintains productive working relationships with them. The Grants Analyst supports development of competitive grant proposals, assists in preparing project budgets, and ensures submission guidelines are followed. The role applies University processes and analyzes financial activity to support tracking and management and ensure compliance with University, College, Federal, state, and sponsor agency guidelines.

Requirements

Bachelor's degree in Business Administration, Accounting, Finance, or a related field, with two years of job-related experience, or an equivalent combination of education and experience.
Experience operating in a research-intensive, higher education environment.
Ability to work independently.
Critical-thinking, problem-solving, decision-making, and attention-to-detail skills.
Ability to interact well with people of all ages and diverse backgrounds.
Ability to communicate effectively with cross-functional, agile, collaborative teams on research management topics.
Ability to handle multiple tasks simultaneously and adjust to a changing environment.
Ability to develop, plan, and implement short- and long-range goals.
Effective analytical and technical skills.
Experience with financial and budget planning.
Skill in budget preparation and management of contracts and grants.
Ability to use advanced cost-analysis techniques, including Excel.
Ability to analyze budgetary expenditures for compliance with approved budgets, policies, and procedures.
Ability to gather and analyze statistical data and generate meaningful, understandable ad-hoc reports.
Ability to interpret, adapt, and apply guidelines and procedures.

Nice To Haves

Knowledge of University of Delaware PeopleSoft Grants and sponsor grant-processing systems, such as Research.gov and CAYUSE (grants.gov).
Knowledge of 2 CFR 200 Uniform Guidance and other pertinent external regulations.

Responsibilities

Assist with development of competitive proposals to secure independent funding for projects.
Manage internal funding applications and select external portfolio types.
Participate in meetings to discuss timelines and sponsor-requirement checklists, supporting completion of proposal materials, including budgets, statements of work, and other sponsor- and Research Office-required documents.
Ensure proposal components, including budgets, budget justifications, and supporting documents, are correctly entered into PeopleSoft and other sponsor sites as required by solicitations.
Assist with coordination and submission of complete proposal packages.
Support monthly account summaries of budgets, expenses, and obligations for select grants and contracts.
Analyze and evaluate awarded grants, contracts, and subcontract requirements throughout the award period to maintain consistency with terms and conditions and reduce the chance of audit findings.
Review, approve, and monitor grant expenditures and documentation to ensure timely processing and that expenses are allowable, allocable, and reasonable under project, budgetary, sponsor, University, and Uniform Guidance requirements.
Support award no-cost extensions, budget reallocations, and supplemental funding requests.
Support tracking of personnel effort through the Labor Allocation Module to reflect project commitments and budget constraints.
Support required sponsor financial reports and award close-out.
Act as backup for the Financial Processor and assist with purchases and reconciliation as required.
Act as FSU liaison on tasks such as Delegated Authorities and Talent Link new-hire entries.
Support preparation, processing, approvals, and reconciliation of journal vouchers, purchasing cards, purchase orders, and web forms for vendor payments, payments to individuals, cash transmittals, and payroll.
Assist with responding to audit requests from the Research Office, University, or outside organizations.
Recommend changes to current procedures, as appropriate, to enhance accuracy and data integrity.
Schedule routines with the internal FSU team and other University of Delaware collaborators to support and manage pre- and post-award activities and effective communication.
Set up and maintain project folders throughout the award life to retain contract and grant documents, and manage financial data retention.
Perform other job-related duties as assigned.