Grants Analyst I, College of Education and Human Development

University of Delaware•Newark, NJ

12d

About The Position

Under the general direction of the Senior Grants Analyst, with support from a Grants Analyst II in the Financial Services Unit (FSU), the Grants Analyst supports pre- and post-award activities related to budget planning, development, control, and administration of financial operations within the College of Education and Human Development. The role collaborates with constituencies involved in contract and grant operations, supports competitive grant proposals and project budgets, and helps ensure submission guidelines are followed. The analyst applies University processes and analyzes financial activity to support compliance with University, College, federal, state, and sponsor agency guidelines. For pre-award work, the analyst assists with proposal development, manages internal funding applications and external portfolio types, and helps coordinate submission timelines and sponsor requirements. The analyst supports preparation and submission of budgets, statements of work, and other required proposal materials, ensuring information is entered accurately into PeopleSoft and sponsor systems. For post-award work, the analyst supports account summaries, monitors grants and contracts for consistency with award terms, reviews and monitors expenditures and documentation, and helps with financial reporting and award close-out. The role also supports budget adjustments, effort tracking, purchasing and reconciliation, journal vouchers, audit requests, record retention, and improvements to procedures and data integrity. The analyst schedules coordination with the FSU team and University collaborators and maintains project folders and financial records.

Requirements

Bachelor's degree in Business Administration, Accounting, Finance, or a related field, with two years of job-related experience, or an equivalent combination of education and experience.
Experience operating in a research-intensive higher-education environment.
Ability to work independently.
Strong critical-thinking, problem-solving, decision-making, and attention-to-detail skills.
Ability to interact effectively with people of all ages and diverse backgrounds.
Ability to communicate effectively with cross-functional, agile, collaborative teams on research-management topics.
Ability to handle multiple tasks simultaneously and adapt to a changing environment.
Ability to develop, plan, and implement short- and long-range goals.
Effective analytical and technical skills.
Experience with financial and budget planning.
Skill in budget preparation and management of contracts and grants.
Ability to use advanced cost-analysis techniques, including Excel.
Ability to analyze budgetary expenditures for compliance with approved budgets, policies, and procedures.
Ability to gather and analyze statistical data and produce meaningful, understandable ad hoc reports.
Ability to interpret, adapt, and apply guidelines and procedures.

Nice To Haves

Knowledge of the University of Delaware's PeopleSoft Grants and sponsor grant-processing systems, such as Research.gov and CAYUSE (grants.gov).
Knowledge of 2 CFR 200 Uniform Guidance and other pertinent external regulations.

Responsibilities

Assist with developing competitive proposals to secure independent project funding.
Manage internal funding applications and select external portfolio types.
Participate in meetings to discuss submission timelines and sponsor-requirement checklists.
Help complete proposal materials, including budgets, statements of work, and sponsor- or Research Office-required documents.
Ensure proposal components are correctly entered into PeopleSoft and sponsor sites as required by solicitations.
Assist with coordination and submission of complete proposal packages.
Support monthly summaries of budgets, expenses, and obligations for selected grants and contracts.
Analyze awarded grants, contracts, and subcontract requirements during the award period to maintain consistency with terms and conditions and reduce audit risk.
Review, approve, and monitor grant expenditures and documentation for timely processing.
Ensure expenses are allowable, allocable, and reasonable under project, budget, sponsor, University, and Uniform Guidance requirements.
Support no-cost extensions, budget reallocations, and supplemental funding requests.
Review and support tracking of personnel effort through the Labor Allocation Module.
Support required sponsor financial reports and award close-out.
Serve as backup for the Financial Processor and assist with purchases and reconciliation as needed.
Act as an FSU liaison for tasks such as Delegated Authorities and Talent Link new-hire entries.
Support preparation, processing, approvals, and reconciliation of journal vouchers, purchasing cards, purchase orders, and web forms for vendor payments, payments to individuals, cash transmittals, and payroll.
Assist with audit requests from the Research Office, University, or outside organizations.
Recommend procedural changes to improve data accuracy and integrity.
Coordinate routines with the FSU team and University collaborators to support pre- and post-award activities and effective communication.
Set up and maintain project folders and manage financial-data record retention.
Perform other job-related duties as assigned.