Grants Administrator

Plymouth Housing Group•Seattle, WA

1d•Hybrid

About The Position

The Grant Administrator plays a critical role in managing Plymouth Housing’s portfolio of approximately 60 grants totaling $45 million annually. This position ensures compliance with funder requirements, supports successful grant applications and renewals, and helps maintain strong relationships with public and private funding partners. Working closely with program, finance, and leadership teams, the Grant Administrator ensures that grant-funded programs operate effectively, reporting is accurate and timely, and funding is maximized to support resident services. This role also serves as a key resource for internal teams navigating grant requirements and compliance expectations.

Requirements

Minimum of three (3) years of experience in nonprofit, public sector, or social services environments.
Minimum of two (2) years of experience in grant management, including compliance and reporting.
Proficiency in Microsoft Office and experience with grant or contract management systems.
Bachelor’s degree in Accounting, Public Administration, or a related field; or an equivalent combination of education and experience.

Nice To Haves

Experience with grant writing or grant application processes is strongly preferred.
Familiarity with Permanent Supportive Housing or similar programs is a plus.
Builds trust and works respectfully with people from many backgrounds and lived experiences, contributing to safe, welcoming housing communities where residents experience dignity, choice, and belonging.
Uses self-awareness and humility to communicate effectively across differences, adapt approach, and treat people with fairness and respect.
Strong organizational and project management skills, with the ability to manage multiple grants and deadlines simultaneously.
Excellent written and verbal communication skills, including the ability to translate complex regulatory and financial information clearly.
Strong attention to detail and analytical thinking, with a focus on accuracy and compliance.
Ability to build effective working relationships with internal teams and external partners.
Adaptability and problem-solving skills in a fast-paced, compliance-driven environment.

Responsibilities

Coordinate grant applications and renewals, ensuring accuracy, completeness, and alignment with organizational priorities.
Serve as a primary point of contact for funders, maintaining strong, responsive relationships.
Support audits and monitoring visits by preparing documentation, responding to inquiries, and developing corrective action plans as needed.
Oversee grant reporting processes, including reviewing invoices and ensuring compliance with funding requirements.
Track grant awards, expenditures, and compliance requirements, supporting regular internal review processes.
Provide clear summaries of grant requirements and train program and finance staff on compliance expectations.
Collaborate with internal teams to develop narrative reports, including outcomes, trends, and key program impacts.
Conduct subrecipient monitoring to ensure compliance and appropriate use of funds.
Support the development and maintenance of grant-related policies, procedures, and agreements.
Administer and oversee HMIS access, compliance, and required certifications.
Submit required documentation through funder systems and support staff use of grant management platforms such as Agiloft and ZoomGrants.
Serve as backup support for grant team functions to ensure continuity of operations.