Grant Program Coordinator - Per Diem - Day

Hackensack Meridian Health•Neptune Township, NJ

4d•Onsite

About The Position

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. The Grant Program Coordinator will be responsible for assisting in the coordination/administration efforts of post Integrated Care for Kids (InCK) collaborative agreement award. Under the supervision of the Mgr, Pediatrics Program, these activities will include but are not limited to collecting and maintaining data, coordinating meeting, coordinating site visits, drafting letters, assisting with report writing and the maintenance of administrative systems.

Requirements

Bachelor's degree in a related area.
Minimum of 3 years of research related experience.
Superior organizational and administrative skills, detail oriented.
Excellent listening and oral communications skills.
Excellent writing and editing skills.
Proficient in database management.
Proficient in Microsoft Office computer skills.

Responsibilities

Drafts cover letters/reporting acknowledgements. Coordinates contract reviews and approval with legal department, requests establishment of new funds from support services department.
Collects and maintains data for funded project support, follow-up, and reporting.
Maintains and expands award files, which include incoming and outgoing correspondence, media documentation, award funding newsletters/reports, quarterly reports, event invitations, internal program and subject information, relevant periodicals, etc.
Develops and maintains administrative systems to ensure the tracking of critical information pertinent to grant programs and proposal development (i.e. deadlines, submissions, reporting timeline, close outs).
Manages master calendar and tickler system for grant deadlines, submissions, and reporting.
Collects data and information including project and program information, equipment and budget information.
Coordinates site visits when required by Center for Medicare and Medicaid Innovation (CMMI)
Coordinates meetings with internal and external constituents for program development, regular updates on current program development.
Assists in the dissemination of information regarding funding agency requirements, and related information to project partners, principal investigators, and hospital staff. Documents opportunities disseminated for leadership reports.
Assists with grant reporting and ensure attachments are complete.
Assist in completion of year end reports for leadership, tracking program goals.
Assists internal staff in use of online grant systems for submission and reporting.
Liaison with subrecipients on program implementation through toolkit and policy, financial reimbursement and timely completion of progress reports.
Participates in Partnership Council Clinical Subcommittee and Coordinates New Jersey Chapter of the American Academy of Pediatrics and Clinical Subcommittee activities.
Handles stewardship letters to funders (i.e. program updates, press releases, articles, and photos).
Promotes and demonstrates cooperation and understanding to foundation common goals.
Demonstrates effective, open and timely two-way sharing of program information, ideas, and opinions.
Continually seeks opportunities to improve work processes and outcomes.
Must be able to work independently with prescribed parameters, while maintaining close liaison with Principal Investigator and co-lead organizations.
Handles information ethically, accurately, and confidentially.
Flexibility to occasionally work after regular work hours to meet grant proposal deadlines.
Other duties and/or projects as assigned.
Adheres to HMH Organizational competencies and standards of behavior.