Grant Program Coordinator - Full Time - Day

Hackensack Meridian Health•Neptune Township, NJ

1d•Onsite

About The Position

The Grant Program Coordinator will be responsible for assisting in the coordination/administration efforts of various collaborative agreement awards. The Coordinator will be responsible for collecting and maintaining data, coordinating grant-related meetings, coordinating site visits, drafting letters, assisting with report writing, the maintenance of administrative systems, and other activities relevant to the specific grant.

Requirements

Bachelor's degree in a related area.
Minimum of one (1) year of coordinator, grant, and/or finance related experience.
Superior organizational and administrative skills, detail oriented.
Proficient in database management.
Excellent written and verbal communication skills.
Proficient computer skills that include but are not limited to Google Suite and/or Microsoft Office platforms.

Responsibilities

Drafts cover letters/reporting acknowledgements. Coordinates contract reviews and approval with the legal department, requests establishment of new funds from the support services department.
Collects and maintains data for funded project support, follow-up, and reporting.
Maintains and expands award files, which include incoming and outgoing correspondence, media documentation, award funding newsletters/reports, quarterly reports, event invitations, internal program and subject information, relevant periodicals, etc.
Develops and maintains administrative systems to ensure the tracking of critical information pertinent to grant programs and proposal development (i.e. deadlines, submissions, reporting timeline, close outs).
Manages master calendar and tickler system for grant deadlines, submissions, and reporting.
Collects data and information including project and program information, equipment and budget information.
Coordinates site visits when required by various approval or regulatory agencies.
Coordinates meetings with internal and external constituents for program development, regular updates on current program development.
Assists in the dissemination of information regarding funding agency requirements, and related information to project partners, principal investigators, and hospital staff. Documents opportunities disseminated for leadership reports.
Assists with grant reporting and ensures attachments are complete.
Assists in completion of year end reports for leadership, tracking program goals.
Assists internal staff in use of online grant systems for submission and reporting.
As appropriate, liaisons with subrecipients on program implementation, financial reimbursement, and timely completion of progress reports.
May represent the program and medical center in various external coalitions, committees, or groups related to the grant award.
Submits stewardship letters to funders (i.e. program updates, press releases, articles, and photos).
Demonstrates effective, open and timely two-way sharing of program information, ideas, and opinions.
Continually seeks opportunities to improve work processes and outcomes.
Must be able to work independently within prescribed parameters, while maintaining close liaison with key stakeholders.
Handles information ethically, accurately, and confidentially.
Flexibility to occasionally work after regular work hours to meet grant proposal deadlines.
Other duties and/or projects as assigned.
Adheres to HMH Organizational competencies and standards of behavior.