Grant Operations Advisor

Texas Health & Human Services Commission • Austin, TX

6d • $5,099 - $7,600 • Hybrid

About The Position

Do you love the thrill of grants, research, and/or developing innovative strategies to answer complex questions? Do have a "can do" attitude, enjoy working on a dynamic team, and thrive under pressure? In this important role, you will work directly with Data Analysts and Epidemiologists and other high-level public health employees on our federally-funded projects to ensure our grant assignments are successful and on time.
The Healthcare Safety Grant Specialist performs technical grant writing, coordination, and administration under the Leadership of the Healthcare Safety Unit and its DSHS partners. The position is a Team Lead responsible for coordinating grant and budget activities, and for providing and supporting essential public health functions. The position will coordinate and collaborate with internal and external partners to analyze projects and costs and prepare budgets for awarded grants, some of which are impromptu. The position will independently develop and train staff on performance measures, timelines, and milestones, using "SMART" technical writing skills. Expert skill writing operationally-defined and quantifiable measures is essential. In addition, this Specialist will continuously prepare progress reports, and complete quality project deliverables by approved timelines. The position is responsible for programmatic operations, policies and procedures, and for evaluating grant activities. Professional and effective written and verbal communication is required. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. To be successful, must be a detail-oriented, self-motivated person who can also be flexible and thrive under pressure to meet the evolving, high profile, and timely needs of the team and State.

Requirements

• Professional experience in research, grants, contracts, budgets, operations, and/or project management
• Graduation from an accredited four-year college or university with major coursework in public administration, research, health and/or psychological sciences, business administration, IRB, or a related field is generally preferred
• Experience and education may be substituted for one another
• Professional and effective written and verbal communication is required.
• Detail-oriented, self-motivated person who can also be flexible and thrive under pressure

Nice To Haves

• Project Management, CTCM, CTCD, and/or grant or research-related certifications a plus.

Responsibilities

• Oversees and assures HSU compliance with all grant applications, contract processes, reporting materials, work plans, and evaluation plans.
• Tracks activity completion and progress made on grant goals, milestones, and performance measures.
• Completes business operations activities for section, division, unit, and state-level entities to ensure timely, high quality, and business-saavvy processes and output.
• Oversees, prepares, or evaluates grant application project plans and special initiatives and timelines and coordinates and oversees the completion of related tasks among appropriate staff and/or other divisions and agencies, as relevant; reviews relevant work completed by other staff; ensures all materials/requirements are completed in a timely manner for HSU management review and final submission.
• Primary role in grants, contracts, budgets, legislative tasks, and financial tasks for Unit, Section, and Division.
• Oversees cross-functional workgroups composed of internal and external stakeholders to develop program objectives, work plans, contracts, statements of work, purchase orders, and budgets.
• Serves as a liaison between HSU and other HHS, HHSC, and DSHS Units.
• Conducts internal work groups of staff, external agency personnel and other appropriate stakeholders as necessary to develop project measures and goals, organizational structure, program objectives, work plans, trainings, and budgets.
• Responds in business and non-business hours to relevant ad-hoc and regular requests for information from internal and external stakeholders, including grant funders, contract agencies, agency leadership, and legislative offices.
• Oversees grant closeout activities including final reporting to grant funders.
• Develops and reviews policies, procedures and rules for the HSU, Division, and Section, as needed to meet grant and contract procedure and operations needs, including all relevant federal guidelines, and interprets and prepares these in the form of formal guidance to program staff, stakeholders and/or subcontractors.
• Performs other duties as assigned, including but not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Benefits

• insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level