OPS Grant Manager - 31902047 1

State of Florida • TALLAHASSEE, FL

6d • Onsite

About The Position

The OPS Grant Manager works in the Bureau of Mitigation of the Florida Division of Emergency Management in Tallahassee, Florida. The role provides overall management of grants and projects associated with Flood Mitigation Assistance (FMA), FMA Swift Current, Pre-Disaster Mitigation (PDM), Building Resilient Infrastructure and Communities (BRIC), and other assigned grants.

The Grant Manager supports eligible sub-applicants, including local governments, with non-disaster mitigation projects and construction and non-construction hazard mitigation applications. Grant-management work includes reviewing sub-applications, submitting annual applications to FEMA, developing contracts, scopes of work and budgets, monitoring projects for compliance, preparing quarterly and closeout reports, and processing financial reimbursements. The position also assists the Non-Disaster Program Manager with program priorities and status tracking, coordinates with the State's Floodplain Management Office on compliance matters, and performs other assigned duties and travel, including disaster-related work.

During emergency events, employees may work irregular or extended hours, including weekends and holidays, work away from their official headquarters, and perform additional duties. Employees must be able to deploy to emergency sites with limited advance notice.

Requirements

• Hold Florida Certified Contract Manager (FCCM) certification, or have the ability and willingness to obtain it within the first 12 months of employment.
• Experience using Microsoft Office Suite, including Excel, Word, and Outlook, and ability to learn and navigate FDEM enterprise business systems.
• Knowledge of state and/or federal grant programs and contract administration procedures.
• Skill in public speaking, making presentations, and written communication.
• Ability to understand and apply federal and state rules, regulations, policies, and procedures.
• Ability to manage all aspects of grants and implementing contracts, including scopes of work, budgets, assurances, reimbursements, and compliance monitoring.
• Ability to coordinate accurate and timely quarterly progress reports.
• Ability to provide technical assistance to state agencies, local governments, residents, businesses, and others on eligible grant activities, contracts, and reimbursements.
• Ability to work independently and under close supervision on detailed tasks and assignments.
• Ability to travel overnight and work non-traditional hours during emergency events, and to assume disaster relief duties as directed.
• Successful completion of background screening is required.

Responsibilities

• Manage grants and projects associated with FMA, FMA Swift Current, BRIC, PDM, and other assigned programs.
• Assist eligible sub-applicants, including local governments, with non-disaster mitigation projects.
• Review sub-applications and submit annual applications to FEMA.
• Develop contracts, scopes of work, and budgets; monitor projects for contract and program compliance; process financial reimbursements; and prepare quarterly and closeout reports.
• Assist eligible sub-applicants with applications for construction and non-construction hazard mitigation projects.
• Assist the Non-Disaster Program Manager in identifying program priorities, monitoring program status, and developing spreadsheets and related management tools.
• Coordinate with the State's Floodplain Management Office on grant and project compliance issues.
• Travel and perform other related duties as assigned, including disaster duties.
• Deploy to emergency sites with limited advance notice and work irregular or extended hours, including weekends and holidays, as emergency response requires.

What This Job Offers

• Education Level: No Education Listed