Grant & Donation Specialist

Disabled American Veterans•Erlanger, KY

5d•Onsite

About The Position

This position requires the ability to work independently, exercising sound judgment and initiative. Under general direction of the Trust and Foundation Supervisor, and in compliance with the Articles of Incorporation and Bylaws, as appropriate, assists with the activities involving the DAV National Service Foundation (NSF), including The Columbia Trust fund, the DAV Charitable Service Trust (CST), the Disabled Veterans’ Life Memorial Foundation (DVLMF), and performs related work as required.

Requirements

High school diploma or equivalent required
Must be a detail-oriented, self-starter with the ability to work both independently and as part of a team, when appropriate
Must have the ability to interact professionally, exercising good judgment, with constituents both internal and external to the organizations
Must possess excellent verbal and written communication skills, including an accurate use of both the content and presentation of the content to others
Must utilize strong skills in organization, problem solving, and prioritization of tasks
Must have computer literacy, including proficient knowledge of Microsoft Outlook, Word and Excel
Ability to organize, prioritize, process large volumes of work to meet deadlines

Nice To Haves

2 years college preferred
Three or more years of experience in an administrative role, and experience working in grants, research, accounting or charitable programming is preferred

Responsibilities

Review incoming grant requests for completeness and appropriateness with respect to the entities’ current guidelines for funding
Analyze the (narrative) applications, annual financial documents, governance materials, entity budgets, program-related budgets, and other materials for grant-seeking organizations
Compose a thorough summary of each grant application and a developed recommendation for the entities’ Administrator and/or governing boards and committees, as appropriate
Draft and distribute correspondence concerning the approval/rejection of a grant request and any affiliated items associated with the final decision, such as grant contracts or payments
Maintain relevant information of applicant and/or grant data, including updates to applicant and/or grant data as prompted by changes in organizational leadership
Adhere to the policy and procedures for record retention with regard to grant and donor related items
Develop a thorough and current knowledge of each entity with the ability to articulate the information, as requested, to varying constituents
Serve as a liaison between both internal and external individuals concerning grants from the appropriate entities
Review grant accountability reports to ensure compliance in accordance with executed grant contracts
Assist in the selection and preparation of grant data for use in annual reports, magazines, board meetings, budgets, and other high priority items
Enter and process donations given to each departmental entity
Maintain accurate hard copy and electronic files of donor data, including updates to donor records
Create acknowledgments, receipts and other notifications for donors in a timely basis
Reconcile financial information daily, monthly, yearly; and troubleshoot discrepancies
Provide other assistance to the Department as assigned by the Supervisor