Grant Coordinator Neurology LG

Mass General Brigham•Boston, MA

3d•$20 - $28•Remote

About The Position

The Mass General Brigham Neuroscience Institute comprises the largest Neurology network within the United States. Combined, the Departments of Neurology and Neurosurgery annual research operations are nearly $0.5B. To efficiently support a financial enterprise this size, strong emphasis is placed on recruiting agile, career-oriented team members as partners to our stakeholders. Within this dynamic support team is the role of a Pre-Award Grant Coordinator. Timely and keen attention to details are critical. Responsible for managing and coordinating the financial aspects of research grants and funding by working closely with researchers, finance teams, and external funding agencies to ensure compliance with grant requirements, financial reporting, and budget management. Plays a critical role in supporting research activities by facilitating grant applications, monitoring funding allocations, and providing financial guidance to research teams. This comprehensive role meticulously balances core pre-award lifecycle duties with strict institutional and sponsor compliance.

Requirements

Associate's Degree in Finance, Accounting, or Related Field of Study required
1-3 years of accounts payable, bookkeeping, or grant accounting experience.
Advanced proficiency in Microsoft Excel, accounting software (e.g., Workday), and a high-level attention to detail.
Strong analytical and problem-solving abilities, excellent communication skills for collaborating across departments, and a firm grasp of non-profit or public sector accounting standards.
Grant administration experience, research experience, or related 1-2 years required
Strong knowledge of grant funding processes, financial reporting, and compliance requirements.
Proficiency in budget development and financial management, including tracking and reporting.
Strong analytical skills with the ability to interpret financial data and provide accurate and insightful analysis.
Excellent organizational and time management skills, with the ability to manage multiple grants and priorities simultaneously.
Strong interpersonal and communication skills, with the ability to collaborate effectively with researchers, finance teams, and external stakeholders.
Attention to detail and commitment to accuracy in financial reporting and documentation.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or Business Administration is highly preferred, but not required.

Responsibilities

Monitoring federal, state, and private funding sources to match institutional research or programmatic goals with open grant opportunities.
Collaborating with Principal Investigators (PIs) and Research Administrators to draft, review, and finalize detailed project budgets and budget justifications.
Organizing the collection, formatting, and timely submission of narrative, technical, and non-financial components of the grant application.
Ensuring every grant application adheres to specific sponsor guidelines, institutional policies, and state or federal regulations.
Managing required organizational registrations (e.g., Grants.gov) and tracking all pre-award documentation, timelines, and communications with grantors.
Collaborate with researchers and research administration teams to develop grant applications and proposals.
Monitor and ensure compliance with grant terms, conditions, and regulations.
Prepare and submit financial reports to funding agencies in compliance with grant requirements and deadlines.
Work with researchers to develop project budgets, ensuring they align with grant guidelines and funding limitations.
Collaborate with finance teams to ensure appropriate coding, allocation, and documentation of grant-related expenses.
Ensure adherence to institutional policies, as well as relevant regulatory and compliance requirements (e.g., IRB approvals, human subjects protection, conflicts of interest).
Foster effective relationships with researchers, finance teams, and external funding agencies.