Grant/Contracts Compliance Analyst

Marion County • Salem, OR

20h • Onsite

About The Position

Provide technical expertise and coordinate the planning, development, oversight, and implementation of grant and contracting policy, practice, and process countywide. Ensure that the county's grants and contracts comply with state and federal law, and established county rules, policies and procedures. Provide related support to county departments and the Board of Commissioners Office.

Requirements

• Bachelor's degree in business or public administration, accounting, finance, or a related field; AND Four years of experience in grant compliance monitoring, contract preparation and administration; including two years of responsibility for preparation of related policy and procedures, OR Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
• Considerable knowledge of public sector grants and contracting methods, rules, and procedures; Federal Cost Principals, Oregon Revised Statutes, Oregon Administrative Rules, and County Administrative Policy; administrative principles and practices involving the areas of monitoring procedures, legal contracts and grant management techniques.
• Some knowledge of a variety of systems software uses and capabilities, accounting methodology.
• Substantial skills and abilities to function independently; make recommendations based on information collected, legislative action, and changes to regulations to illustrate policy impact of alternative decisions; weigh the relative risks, costs and benefits of a potential action; negotiation, compromise, and facilitation of conflict resolution and problem solving; give and receive constructive feedback; oral and written communication skills; use of multiple software programs; effectively prepare and present technical training; establish and maintain effective and collaborative working relationships with other employees, other agencies, grantors, contractors, and the public.
• Must pass a criminal history background check.
• Confirm authorization to work in the United States via I-9 form within three days of hire.
• Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015.
• Applicants with a disability may request reasonable accommodation, through Human Resources, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying.

Nice To Haves

• Super User for the county's Contract Management System and Purchase Order system.

Responsibilities

• Interpret, train, monitor, and communicate (verbally, in writing, and at meetings) the County’s contract and procurement rules, policies, procedures and regulations.
• Oversee review and monitoring of county departments’ compliance with Oregon Revised Statutes, Marion County Public Contracting Rules, Oregon Administrative Rules, County Administrative Policies and Procedures, the Marion County Contracts and Procurement Manual, and the Code of Federal Regulations as applicable.
• Conduct and maintain oversight over county formal competitive solicitation processes (bids and requests for proposals).
• Review and approve contracts for departments with procurement staff for compliance with county rules, policies, and procedures.
• Schedule county contracts and awards for weekly Board of Commissioners’ Planning Agenda meetings and attend weekly planning meetings as needed.
• Maintain oversight for contract tracking and filing systems for county contracts, agreements and grant award documents.
• Provide functional and technical oversight as Super User for the county's Contract Management System and Purchase Order system.
• Review and approve purchase orders for compliance with county rules, policies and procedures.
• Provide guidance and oversight to assigned department procurement staff to grow and develop the county's purchasing and contracting program.
• Collaborate with departments to determine the appropriate procurement strategy.
• Provide formal and one-on-one training as needed.
• Act as the Contracts Specialist for smaller departments without procurement staff, conducting solicitations, drafting, negotiating, and finalizing contracts.
• Act as a liaison between departments and stakeholders.
• Provide analytical, technical and administrative assistance to Contracts & Procurement Manager, Chief Financial Officer, Chief Administrative Officer, and Board of Commissioners on special projects as requested.
• Analyze, evaluate, develop, and document long-range goals, objectives, and process changes in collaboration with the Contracts & Procurement Manager for the county’s purchasing and contracting program.
• Perform other duties as assigned.

Benefits

• Public Service Loan Forgiveness Program: Full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan.
• Veterans’ Preference

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level