879393-CONTRACTS & GRANT MGR. - 40023112

State of Florida•TALLAHASSEE, FL

2d•$85,000 - $90,000•Onsite

About The Position

This is a highly responsible position in the Division of Workforce Services that reports to the Staff Director (Working Title: Assistant Deputy Secretary) and works with the Division Director (Working Title: Deputy Secretary), Bureau Chiefs, and other supervisors within the division. This position serves as the coordinator with the Division of Finance and Administration, including the Bureau of Financial Management, Bureau of Financial Monitoring and Accountability, the Bureau of Budget Management, Bureau of General Services Procurement unit, the Bureau of General Services Contracts and Grants unit, and Human Resources, in order to maintain and improve operational procedure and services for the division, including human resources, budget and grants management, procurements, special projects, and division reporting. This position spends the majority of their time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work, and has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action, including all employees serving as supervisors, administrators, and directors. Directs and supervises activities of staff responsible for coordination of activities with the Department’s Bureau of Budget Management, Bureau of Financial Management, Bureau of Financial Monitoring and Accountability, and Bureau of General Services Procurement and Contracts and Grants units. Directs and supervises activities with the Office of Legislative Affairs, Office of the General Counsel, and the Office of the Inspector General. Serves as the coordinator between the Bureau of Budget Management, Office of Legislative Affairs, and the Division in the creation of the Legislative Budget Request issues. Coordinates responses and data requests to questions from the Governor’s Office of Policy and Budget, Florida House, and Florida Senate. Coordinates with Division staff to update and route requested responses to data requests to proper management within set timeframe. Leads and coordinates division operating budget projects, fosters teamwork within the Division and with Internal Agency stakeholders, and exercises independent judgement in identification and development of Division resources, tools, process improvements, including: Reviews and evaluates operating budgets, financial reports and internal security controls and initiates corrective actions when required. Maintains, monitors, and develops project plans and project schedules. Documents and follows up on important actions and decisions from meetings. Prepares status reports by gathering, analyzing, and summarizing relevant information. Maintains special projects and other process tracking; tracks and updaties records. Facilitates meetings as needed for project coordination; identifies potential participants as appropriate and/or ensures that appropriate staff/personnel attend. Reviews and formulates policies and procedures impacting the administration and operation of contracting, and operational procedures Responds to audit findings impacting Workforce Services security, grants and contracting operations Supervises the management of Workforce Services positions of special trust and background screening requirements and procedures. Reviews and analyzes salary, salary benefits, and rate data to keep the Division within proper standing of the General Appropriations Act. Provides recommendations on salary amounts during the hiring process, internal promotions, and/or reorganization/reclass exercises. Analyzes FTE counts and needs in collaboration with the Division’s fiscal year appropriations, grants, and grant revenue. Supervises, and coordinates the grant management professionals within the Division of Workforce Services. Plans, supervises, and coordinates work activities of subordinates in the development and submission of National Emergency Grants (NEGs), Supplemental Budget Requests (SBRs), statewide Notice of Fund Availability (NFAs), Reemployment and Eligibility Assessment (REA), Notices of Grant Awards (NFAs) and special projects impacting the division. Manages and supervises activities to ensure grant funds are properly controlled and used. Plans, supervises, and coordinates work activities of subordinates in procurement and monitoring activities to ensure contractor performance and contractual obligations are met. Manages and supervises the development and control of Workforce Services data release/on-line access agreements with State and Federal governmental entities or their contractors/agents that specify the way the contractual obligations will be met and controls on using confidential Workforce information that ensure the protection of confidential program information released to the requesting agencies. Participates in conferences, workshops, meetings, inter-organizational teams, and similar activities relevant to planning and resource management. Facilitates meetings as required, makes presentations, and represents the department at local, state, and federal meetings. This is a professional position responsible for coordination with the leadership within the Division of Workforce Services on the various strategic initiatives of the division.

Requirements

In-depth working knowledge of state and federal procurement, workforce and reemployment programs.
Supervisory and management skills.
Ability to conduct fact-finding research and the ability to plan, manage, organize, and coordinate multiple work assignments and activities are required.
Knowledge of State of Florida Procurement System (MyFloridaMarketPlace).
Knowledge of Florida Accounting Information Resource.
Knowledge of State budgeting and legislative processes.
Knowledge of federal and state fiscal policies and procedures.
Must be proficient with Word, Excel and PowerPoint in working with data, creating spreadsheets and presentations, and using database systems.
Ability to manage and supervise staff.
Ability to effectively communicate verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to utilize problem solving techniques.
Ability to organize data into logical format for presentation in reports, documents, and other written materials.
Ability to collect, evaluate, and analyze data to develop alternative recommendations, solve problems, document workflow, and other activities relating to the improvement of operational and management practices.
Ability to work independently.
Ability to establish effective internal and external relationships.
Ability to prioritize and establish goals.
Ability to conduct financial management analysis.
As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.
Duties and responsibilities of this position must be performed at the official work site of the Department.
Travel may be required.

Responsibilities

Directs and supervises activities of staff responsible for coordination of activities with the Department’s Bureau of Budget Management, Bureau of Financial Management, Bureau of Financial Monitoring and Accountability, and Bureau of General Services Procurement and Contracts and Grants units.
Directs and supervises activities with the Office of Legislative Affairs, Office of the General Counsel, and the Office of the Inspector General.
Serves as the coordinator between the Bureau of Budget Management, Office of Legislative Affairs, and the Division in the creation of the Legislative Budget Request issues.
Coordinates responses and data requests to questions from the Governor’s Office of Policy and Budget, Florida House, and Florida Senate.
Coordinates with Division staff to update and route requested responses to data requests to proper management within set timeframe.
Leads and coordinates division operating budget projects, fosters teamwork within the Division and with Internal Agency stakeholders, and exercises independent judgement in identification and development of Division resources, tools, process improvements.
Reviews and evaluates operating budgets, financial reports and internal security controls and initiates corrective actions when required.
Maintains, monitors, and develops project plans and project schedules.
Documents and follows up on important actions and decisions from meetings.
Prepares status reports by gathering, analyzing, and summarizing relevant information.
Maintains special projects and other process tracking; tracks and updaties records.
Facilitates meetings as needed for project coordination; identifies potential participants as appropriate and/or ensures that appropriate staff/personnel attend.
Reviews and formulates policies and procedures impacting the administration and operation of contracting, and operational procedures
Responds to audit findings impacting Workforce Services security, grants and contracting operations
Supervises the management of Workforce Services positions of special trust and background screening requirements and procedures.
Reviews and analyzes salary, salary benefits, and rate data to keep the Division within proper standing of the General Appropriations Act.
Provides recommendations on salary amounts during the hiring process, internal promotions, and/or reorganization/reclass exercises.
Analyzes FTE counts and needs in collaboration with the Division’s fiscal year appropriations, grants, and grant revenue.
Supervises, and coordinates the grant management professionals within the Division of Workforce Services.
Plans, supervises, and coordinates work activities of subordinates in the development and submission of National Emergency Grants (NEGs), Supplemental Budget Requests (SBRs), statewide Notice of Fund Availability (NFAs), Reemployment and Eligibility Assessment (REA), Notices of Grant Awards (NFAs) and special projects impacting the division.
Manages and supervises activities to ensure grant funds are properly controlled and used.
Plans, supervises, and coordinates work activities of subordinates in procurement and monitoring activities to ensure contractor performance and contractual obligations are met.
Manages and supervises the development and control of Workforce Services data release/on-line access agreements with State and Federal governmental entities or their contractors/agents that specify the way the contractual obligations will be met and controls on using confidential Workforce information that ensure the protection of confidential program information released to the requesting agencies.
Participates in conferences, workshops, meetings, inter-organizational teams, and similar activities relevant to planning and resource management.
Facilitates meetings as required, makes presentations, and represents the department at local, state, and federal meetings.

Benefits

State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment