Grant Compliance/Reporting Analyst

County of Luna•Deming, NM

2d•Onsite

About The Position

The Grant Compliance/Reporting Analyst is responsible for administering, monitoring, and ensuring compliance with federal, state, and local grant awards throughout the post-award lifecycle. This position provides financial oversight, regulatory compliance, reporting, and technical support to departments administering grant-funded programs. The Analyst ensures grant activities comply with applicable laws, such as the Procurement Code, regulations, County policies, grant agreements, and federal requirements, including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200 – Uniform Guidance). This position serves as a resource to County departments regarding grant compliance, procurement requirements, financial reporting, reimbursement requests, audit preparation, capital outlay projects, legislative appropriations, Department of Transportation (DOT) funding, and other federal, state, and local funding sources, including preparation of the Schedule of Expenditures of Federal Awards (SEFA).

Requirements

Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, Public Administration, Economics, or a closely related field preferred.
Three (3) years of progressively responsible professional experience in grant administration, grant compliance, governmental accounting, finance, auditing, procurement, budget administration, or a related field involving financial reporting and regulatory compliance; or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
Possession of a valid driver's license at the time of hire
Must successfully pass a pre-employment drug screening as a condition of employment.
Knowledge of Federal, state, and local laws, regulations, and policies governing grant administration and post-award compliance.
Knowledge of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200 – Uniform Guidance).
Knowledge of Federal and state procurement laws, including applicable Procurement Code requirements and competitive procurement methods.
Knowledge of governmental accounting principles and financial management practices.
Knowledge of Single Audit requirements, Schedule of Expenditures of Federal Awards (SEFA), and Annual Comprehensive Financial Report (ACFR) reporting requirements.
Knowledge of internal controls, risk assessment, compliance monitoring, and audit principles.
Knowledge of grant budgeting, financial reporting, reimbursement processes, and grant closeout procedures.
Knowledge of capital outlay funding, legislative appropriations, Department of Transportation (DOT) funding, and other federal, state, and local funding sources.
Knowledge of records management and document retention requirements applicable to grant-funded programs.
Knowledge of modern office practices, procedures, and the use of Microsoft Office Suite, particularly Excel, financial management systems, and grant management software.
Skill in analyzing financial and compliance data and identifying discrepancies or compliance risks.
Skill in preparing accurate financial reports, reimbursement requests, compliance reports, and supporting documentation.
Skill in interpreting and applying complex federal, state, and local regulations.
Skill in developing and implementing internal controls and standardized grant compliance processes.
Skill in managing multiple grants, projects, deadlines, and reporting requirements simultaneously.
Skill in using spreadsheets, financial systems, databases, and reporting software to compile and analyze data.
Skill in conducting research and presenting findings in a clear and concise manner.
Ability to interpret and apply complex grant regulations, funding agreements, and financial requirements.
Ability to establish and maintain effective working relationships with County departments, funding agencies, auditors, and external stakeholders.
Ability to communicate effectively, both orally and in writing, with individuals at all organizational levels.
Ability to exercise sound judgment and maintain confidentiality when handling sensitive financial and grant information.
Ability to organize, prioritize, and complete assignments with minimal supervision while meeting established deadlines.
Ability to identify compliance issues, recommend corrective actions, and implement process improvements.
Ability to work independently while contributing effectively as a member of a collaborative team.
Ability to adapt to changing regulations, priorities, and funding requirements.

Responsibilities

Direct, oversee, and monitor the post-award administration of federal, state, and local grants, ensuring effective internal controls and compliance throughout the grant lifecycle.
Ensure grant awards are administered in accordance with County policies, federal and state laws, grant agreements, Uniform Guidance (2 CFR Part 200), applicable agency regulations, and other funding requirements.
Review grant expenditures, revenues, budgets, and reimbursement requests to ensure allowability, allocability, reasonableness, and proper documentation.
Monitor grant financial activity to ensure timely reporting, accurate financial records, and compliance with funding agency requirements.
Coordinate grant closeout activities by ensuring expenditures and revenues are properly reconciled, all reporting requirements are completed, and grant files are maintained in accordance with applicable retention requirements.
Prepare monthly, quarterly, and annual grant management reports summarizing grant activity, expenditures, reimbursements, funding balances, project status, and compliance metrics.
Prepare, maintain, and coordinate the County's Schedule of Expenditures of Federal Awards (SEFA) to support the Annual Comprehensive Financial Report (ACFR) and Single Audit requirements.
Coordinate with Finance, Accounting, external auditors, and departmental staff during the annual Single Audit and other grant compliance reviews.
Review procurement activities associated with grant-funded projects to ensure compliance with federal procurement standards under Uniform Guidance (2 CFR Part 200), applicable state statutes, and County procurement policies.
Provide technical guidance to County departments regarding procurement methods, competitive bidding requirements, contract administration, cost principles, documentation standards, and grant compliance.
Review grant agreements, amendments, and funding documents to identify reporting requirements, compliance obligations, special conditions, and financial restrictions.
Coordinate reimbursement requests, financial reports, progress reports, and supporting documentation required by federal and state funding agencies.
Maintain comprehensive grant files and supporting documentation sufficient to satisfy monitoring reviews, audits, and federal record retention requirements.
Develop and implement grant compliance procedures, internal controls, monitoring tools, and standardized reporting processes to improve efficiency and reduce compliance risk.
Perform other related duties as assigned.