Grant Compliance & Billing Specialist (55532)

YSS•Ames, IA

23h•Onsite

About The Position

YSS is seeking a detail-oriented and deadline-driven Grant Compliance & Billing Specialist to join their team. This role is crucial for ensuring the financial health and compliance of programs that support children, youth, and families. The specialist will manage various grant-related financial tasks, including reimbursement claims, budget tracking, compliance monitoring, and audit support, in a fast-paced, collaborative environment. The position requires a strong understanding of grant details, problem-solving skills, and the ability to organize complex funding streams accurately.

Requirements

At least two years of accounting, finance, billing, or grants-related experience.
Proficiency in advanced Excel, databases, and accounting software.
Embrace YSS core values - Commitment, Collaboration, Compassion, Innovation, Integrity, and a ’Can Do’ Spirit.

Nice To Haves

Bachelor’s degree in finance, accounting, or related field.
Experience with grant financial management, reimbursement claims, or billing processes.
Strong understanding of grant compliance requirements (federal, state, and local).
Experience with budgeting, financial tracking, and reporting.
Ability to interpret and apply complex financial and grant requirements.
Experience supporting or reviewing financial work for accuracy and compliance.
Strong attention to detail and ability to meet tight deadlines.
Clear communicator who can translate financial data for non-financial audiences.
Comfortable working independently while contributing to a team environment.
Proactive problem-solver with a continuous improvement mindset.
Driven by purpose, equity, inclusion, and meaningful community impact.
Brings humility, cultural awareness, and respect to every interaction.
Collaborative, dependable, and energized by mission-driven work.
Lived experience navigating recovery from addiction, mental health challenges, trauma, or housing instability.

Responsibilities

Maintain a strong understanding of assigned grants and contracts to ensure compliance with funding requirements.
Monitor fund drawdowns and reimbursement activity for accuracy and timeliness.
Partner closely with Program Leaders and the Grant Writer to support compliance efforts and reporting needs.
Respond to grant-related questions from internal teams and external partners.
Help ensure processes align with federal and agency grant requirements.
Prepare and submit reimbursement claims accurately and on time.
Track grant spending and reconcile activity within the accounting system.
Allocate expenses appropriately and make adjustments when needed.
Review general ledger activity and communicate coding corrections.
Assist with budget revisions and collaborate with leadership on grant financial planning.
Prepare and submit required financial reports to grant agencies.
Support year-end audit preparation and grant-related financial documentation.
Participate in team meetings and collaborate across departments.
Update administrative directives and internal process documentation.
Support internal and external audits as needed.
Serve as backup support for grant pipeline and opportunity tracking.