Grant Budget Analyst

City of New York • New York City, NY

11d

About The Position

The Division of Transportation Planning and Management (TPM) is responsible for the safe, efficient, and environmentally responsible movement of people and goods in New York City. The Division’s responsibilities include planning, street design, technical analysis, signs, transit development, freight mobility and markings, ensuring the safety of motor vehicle occupants, pedestrians, and cyclists. TPM’s Administration Office provides support to ensure that sufficient resources are in place to perform these projects. TPM seeks two experienced analysts to support multiple priorities in a fast-paced environment to meet tight deadlines. Reporting to the TPM Budget Director, the Grant/Budget Analyst will be responsible for coordinating the various subdivisions’ grant portfolios and city operating budgets. The candidate will work closely with the TPM Grants and Budget Administration Office to develop, administer and reconcile grant/city budgets and complete various fiscal/budget exercises. We are looking for an experienced analyst to support multiple priorities, including management of TPM’s various state and federal grants, OTPS and PS Budgets in a fast-paced environment to meet tight deadlines.

Requirements

• Serving permanently in the Administrative Manager title or be reachable on DOT's civil service promotion list
• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above.
• Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Nice To Haves

• Extensive coordination within TPM and with the agency’s Budget and Grants Units

Responsibilities

• Coordinate and manage grants for TPM Subdivisions
• Perform support work in developing grant proposals for funding
• Update project schedules and coordinate budget requests
• Monitor project progress and schedules and prepare administrative actions such as time extensions
• Provide support and coordinate with multiple TPM units on budget issues for Division priority projects
• Provide TPM subdivisions with budget monitoring tools and maintain existing budget tracker
• Assist division with end of year budget exercises such as grant roll exercises and accruals
• Coordinate the annual preparation of grant expense budget requests in close coordination with project managers and their respective units
• Preparation of quarterly claims and progress reports for submission to the agency’s Grants Administration

Benefits

• Inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce
• Work environment that is free from discrimination and harassment

What This Job Offers

• Job Type: Full-time
• Career Level: Manager