Grant Billing Accountant (86897)

HomeFirst•San Jose, CA

3d•$80,000 - $90,000•Hybrid

About The Position

The Grant Billing Accountant is responsible for the accurate and timely billing of grant-funded programs and the financial oversight of rental/housing assistance funds. This role ensures compliance with funder requirements, issues rental and other client assistance checks, supports program staff with budget tracking, and maintains accurate accounting records related to restricted and unrestricted grant revenue, including federal, state, local, and private funding sources.

Requirements

Bachelor’s degree in accounting, finance, or related field required.
2+ years of accounting experience, preferably in nonprofit, government, or grant-funded environments
Experience with grant billing, cost allocation, and compliance (federal Uniform Guidance/2 CFR 200 a plus)
Familiarity with rental/housing assistance programs (e.g., ESG, CoC, ERAP, HOME) preferred
Experience with HMIS (Homeless Management Information System) or similar client data systems preferred
Strong analytical and problem-solving skills.
Solid understanding of accounting principles and financial reporting.
Proficiency in Microsoft Excel and financial systems.
Experience with expense reporting and accounting software (e.g., Concur or similar) preferred.
High attention to detail and accuracy.
Strong organizational and time management skills.
Ability to communicate effectively with both finance and non-finance staff.
Ability to manage multiple priorities and meet deadlines.
Discretion in handling sensitive client financial information.

Responsibilities

Prepare and submit accurate, timely invoices and reimbursement requests to government and private funders (e.g., OSH, and other agencies)
Track grant budgets, expenditures, and remaining balances across multiple funding sources
Ensure expenses are properly coded and allocated in accordance with grant agreements and cost allocation plans
Reconcile grant revenue and receivables to the general ledger
Monitor grant spend-down to avoid lapses or under/over-billing
Assist with the preparation of financial reports required by funders (monthly, quarterly, annual)
Maintain supporting documentation for audits, monitoring visits, and single audit (Uniform Guidance) requirements
Track grant deadlines, reporting schedules, and renewal/amendment dates
Process and track rental/housing assistance payments to landlords and clients in accordance with program guidelines
Verify eligibility documentation and payment authorizations before disbursement
Maintain client-level financial records ensuring confidentiality and accuracy
Reconcile rental assistance disbursements against program budgets and funding source restrictions
Identify and resolve discrepancies in payment requests, duplicate payments, or documentation gaps
Coordinate with case managers/program staff to ensure timely and compliant payment processing
Support internal controls to prevent fraud, errors, or misuse of rental assistance funds
Assist with monthly close processes, journal entries, and account reconciliations related to grants and program funds
Support preparation for annual financial statement audits and single audits
Maintain organized, audit-ready files for grant and program transactions
Assist with accounts payable/receivable as needed
Support budget development and forecasting for grant-funded programs