Grant Administrator: Newberg Literacy Partnership Initiative

George Fox University • Newberg, OR

1d • Onsite

About The Position

George Fox University is seeking a Grant Administrator to provide administrative and operational support for the Newberg Literacy Partnership Initiative, a partnership between George Fox University, Newberg School District, and Stand for Children. The initiative includes high-dosage literacy tutoring, a Literacy Innovation Team, professional development for educators, and a Summer Literacy Institute.

Working under the direction of the Grant Principal Investigator, the Grant Administrator coordinates project logistics, maintains financial and program records, tracks deadlines and deliverables, and gathers documentation needed for grant reporting. The role coordinates and documents the grant’s administrative functions, but is not responsible for overall programmatic direction or evaluation. The Principal Investigator retains responsibility for project leadership, partner relationships, programmatic decisions, evaluation, approval of significant expenditures or changes, and communication with the funder.

This is an approximately three-hour-per-week, limited-term, grant-funded position set to conclude within 10 months. The primary work location is the Newberg Campus, in a normal office environment. Employees are expected to communicate effectively and courteously with employees, students, and the public; serve as Christian role models to students; and work cross-culturally with respect, appreciation, and humility. The university requires employees to agree with its faith statement and community responsibilities.

Requirements

• Experience with program coordination, project administration, or similar organizational work.
• Strong organizational, communication, and recordkeeping skills.
• Ability to manage multiple deadlines, activities, and participants.
• Experience working with budgets, purchasing, reimbursements, payroll, or related administrative processes.
• Ability to collaborate with faculty, staff, university offices, school personnel, and community partners.
• Legal authorization to work in the United States; the position does not offer visa sponsorship, and applicants must not require employment visa sponsorship now or in the future.
• Commitment to the University's Theology of Racial and Ethnic Diversity.
• Desire to work with a diverse community of students and employees representing various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• Personal commitment to Jesus Christ and expression of Christian testimony in a church.
• Agreement to live in accordance with the Community Lifestyle Statement and affirmation of the theological commitments expressed in the Statement of Faith.
• Agreement to abide by the university's faith statement and statement of community responsibilities.

Nice To Haves

• Familiarity with George Fox University administrative processes.

Responsibilities

• Maintain a calendar of project activities, deadlines, meetings, payments, and reporting requirements.
• Track grant expenditures and commitments in relation to the approved budget.
• Coordinate with university offices regarding purchasing, reimbursements, contracts, payroll, stipends, and student employment.
• Assist with administrative processes related to hiring, onboarding, and paying grant-funded personnel.
• Maintain organized records of expenditures, personnel documentation, participation, project activities, and grant deliverables.
• Support purchasing and distribution of instructional materials, supplies, and other grant-funded resources.
• Schedule project meetings and assist with agendas, notes, action items, and follow-up communication.
• Coordinate logistics for tutor training, professional development, family events, and the Summer Literacy Institute.
• Collect participation data, program documentation, and other information from project leads.
• Provide the Principal Investigator with regular updates regarding expenditures, deadlines, and administrative needs.
• Compile financial, participation, and implementation information for interim and final grant reports.
• Assist with final reconciliation, record organization, and grant closeout.
• Communicate effectively and courteously with employees, students, and the public in a spirit of teamwork, respect, and customer service.
• Serve as a Christian role model to students through actions, words, and lifestyle, in casual contact or formal supervisory roles.
• Work cross-culturally with respect, appreciation, and humility.
• Perform other duties as assigned.

Benefits

• Free Fitness Center membership.
• Free parking.
• A strong Christian vision and mission-led organization with opportunities for growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and nearby coffee shops and restaurants.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed