Grant & Administrative Support Specialist

The Salvation Army Southern California•Portland, OR

9d•Onsite

About The Position

This position provides administrative support for the Shelter to keep operations functioning efficiently. These duties may include many forms of administrative duties to support the Admin Team. Part of the purpose of this position is to secure funds through research, proposal writing, and creating materials to support fundraising from foundations and corporate relations. This may also include media development for awareness development. Grant support may include grant research, monitoring, tracking and/or grant coding support for the programs.

Requirements

Bachelor’s degree from an accredited college or university preferred.
Any equivalent combination of training and experience equaling 3-5 years of working in Administrative, grant writing or non-profit fundraising involvement.
Inclusive of one year of professional Writing Experience, copy editing or other professional writing experience.
Strong computer Skills in an on-site work environment, use of standard office machines.
High level writing, must be able to draft, edit and write professional level communications.
Use standard office practices and procedures; read, write, and speak the English language to express ideas and communicate effectively for grant applications.
Have an fluent and nuanced understanding of the English language and English writing rules.
Strong understanding of Microsoft Excel.
Perform data entry using database programs; use Microsoft software (primarily Outlook, Word, Excel, and Teams; occasionally PowerPoint) to correctly create basic documents (notes, memos, emails) and reports.
Use Moderate level math (add, subtract, multiply, divide).
Establish effective working relationships.
Attention to detail is essential.
Operate a motor vehicle as needed.
Interact with staff and/or individuals using generally accepted business behaviors and standards.
Use interpersonal skills to deal effectively with others in favorable and unfavorable situations.
Organize, prioritize, and plan their own daily work and assigned tasks.
Create and maintain a working calendar that includes many due dates for a variety of systems.
Multitask, i.e., change work focus or respond to change of conditions and interruptions in workflow.
Learn new systems and procedures.
Problem-solve one’s daily activities (the ability to identify problems and find effective solutions).
Must be self-motivated, and able to work with minimal supervision.
Ability to maintain confidentiality of sensitive materials and information.
Must complete the 40-hour mandatory Domestic Violence training required for all employees.
Complete any training required for programmatic outcomes and compliance.
Valid Driver’s License Required

Responsibilities

Research Corporations and giving opportunities; develop and write grant proposals to foundations and other funding organizations, persuasively communicating the organization’s mission and programs to potential funders or vendors.
Prepare and create foundation and corporate marketing materials.
Work independently and within a team on recurring, seasonal, and special nonrecurring projects, programs, meetings, conferences, and events.
Attend job-related meetings as requested. Create agendas and take and create meeting notes as requested.
Prepare and drive to make bank deposits as needed. Drive to Post Office to pick up and drop off mail as necessary. Open, sort, and distribute mail.
Enter data to create and maintain electronic files and records in assigned databases. Keep digital records to date. Protect confidentiality of information. Learn and enter data into Service Point and Turbo Stats. Run reports from those systems.
Establish, develop, publish, maintain, and update paper and electronic filing systems. Retrieve information from files when needed.
Prepare and type correspondence such as memos, emails, form letters, cards, individual letters, etc. Proofread copy for spelling, grammar, and format making appropriate changes and finalize for accuracy and clarity on final copy documents. Write Thank you Notes to donors.
Handle and keep safe cash and gift cards and proper handling of Gift-in-kind donations (GIK).
Greet, screen, and provide hospitality to visitors and guests as needed for the Executive Director and Administrative Team on occasion.
Act as a liaison as needed with other departments with the program. Serve as a contact for other departments (e.g., Human Resources, Payroll, Finance, Development) at Divisional Headquarters as authorized.
Be a team support specialist. Organize and clean administration and shelter spaces on a case-by-case basis. Provide support for pick up and drop offs of food items for the shelter as needed. Drive vehicle to pick up supplies and for other errands in the conduct of duties.