Grant Accounting Specialist

Midland College•Midland, TX

5d•Onsite

About The Position

The Grant Accountant supports the financial administration, monitoring, reconciliation, and reporting of federal, state, local, and private grants awarded to Midland College. Working under the direction of the Associate Director of Grant Accounting, this position helps ensure grant transactions are accurate, properly documented, recorded timely, and consistent with grant requirements and College policies. The Grant Accounting Specialist works closely with grant directors and College departments to monitor budgets, review financial activity, prepare routine reports and reimbursement documentation, and resolve accounting discrepancies. This position is well suited for an accounting professional who is detail-oriented, organized, interested in grant compliance, and eager to develop expertise in governmental and higher education accounting.

Requirements

Associate’s degree or equivalent in Accounting, Business, Finance, or related field; equivalent combination of education and experience may be considered
Minimum of two years of accounting or bookkeeping experience
Strong analytical, organizational, and problem-solving skills
High level of accuracy and attention to detail
Working knowledge of general ledger accounting and basic financial reporting
Excellent computer skills, including Word, Excel, and financial software
Excellent written, verbal, and interpersonal communication skills
Ability to interpret and apply complex regulations, policies, and procedures
Ability to establish and maintain effective working relationships with faculty, staff, auditors, and external agencies

Nice To Haves

Experience with grant accounting, grant administration, or sponsored programs
Experience performing general ledger or account reconciliations
Experience preparing journal entries, financial reports, or reimbursement requests.
Familiarity with federal grant requirements or Uniform Guidance under 2 CFR Part 200
Experience in higher education, governmental, or nonprofit accounting
Experience using Jenzabar One or another enterprise accounting or ERP system
Familiarity with grant reimbursement processes, budget monitoring, or audit documentation

Responsibilities

Support the financial accounting and reporting of assigned federal, state, local, and private grants under the direction of the Associate Director of Grant Accounting
Monitor grant budgets, expenditures, and account activity; identify discrepancies, unusual transactions, or potential budget concerns for review
Review grant transactions and supporting documentation for mathematical accuracy, appropriate approvals, available budget, and consistency with grant and College requirements
Reconcile assigned grant accounts and general ledger activity to financial reports and supporting documentation
Prepare routine financial reports, reimbursement requests, drawdown documentation, and invoices for review and submission by the Associate Director of Grant Accounting
Prepare journal entries, budget adjustments, account corrections, and other accounting transactions with appropriate supporting documentation
Maintain accurate, complete, organized, and audit-ready financial records for assigned grants
Track grant reporting, reimbursement, and other financial deadlines; communicate upcoming needs to the Associate Director and grant personnel
Assist with establishing grant accounting structures, including department and general ledger account setup, budgets, and system controls
Assist grant directors and departmental personnel with routine questions regarding grant balances, expenditures, documentation, and financial procedures
Research grant terms, institutional policies, and applicable financial requirements; elevate complex compliance questions to the Associate Director
Assist with month-end and year-end closing activities related to grants and assigned accounts
Prepare schedules, reconciliations, and supporting documentation for internal and external audits
Assist with year-end financial reporting, state reporting, and schedules supporting the College's audited financial statements
Perform general ledger maintenance for assigned grant accounts
Participate in training and professional development related to grant accounting, compliance, and College systems
Provide backup support for other Accounting department functions as assigned
Assist the Associate Director of Grant Accounting, Director of Accounting, and Associate Vice President of Accounting Services with reports, projects, and financial analysis
Perform other duties as assigned