Grant Accountant

Ivy Tech Community College•Valparaiso, IN

About The Position

Maintain financial activity related to federal, local, and private grants and awards applied for and received by the Valparaiso and South Bend-Elkhart Campuses. The position reports directly to the Grant Accounting Manager for those campuses. The home campus is Valparaiso, Indiana, with minimal travel among campus locations (less than 10%). The role supports grant activities from pre-award through closeout, including budget development, proposal review, award tracking, financial monitoring, reporting, compliance, and audit preparation. Other duties logically associated with the position may be assigned.

Requirements

Associate degree in accounting required.
One to three years of previous accounting experience required.
Ability and willingness to travel within the service area (South Bend, Elkhart County, Valparaiso, and Michigan City) and to Indianapolis for statewide meetings and/or training events.
Above-average computer skills.
Comfort using virtual meeting tools such as Teams and Zoom.
Knowledge of Microsoft Office required.
Strong written and verbal communication and interpersonal skills.
Strong organizational skills and attention to detail.
Ability to promote an inclusive environment that reflects the diversity and backgrounds of students and employees, where employees feel respected and valued.
Official college transcripts are required upon hiring.
Employment is contingent on acceptable criminal background checks.

Nice To Haves

Bachelor's degree in accounting, finance, or a related field.
Previous experience with grant budget development, grant accounting, and grant reporting.
Experience with Workday.

Responsibilities

Assist with developing grant budgets for assigned campuses and the Resource Development Office / Ivy Tech Foundation under the Grant Accounting Manager's direction.
Assist with reviewing grant proposals for completeness and accuracy.
Prepare pre-award grant forms in accordance with college policy.
Track grant submissions and follow up on award status.
Assist with budgets involving identification, assignment, and application of Indirect (F&A) Cost rates determined by the Systems Office, and help Project Directors understand why the rates are necessary.
Identify whether a grant is funded by a private, state, federal, or federal pass-through sponsor, and whether the College or Foundation should be the recipient under current policy.
Assist with preparing grant and gift forms.
Ensure internal files are complete, including preparing a summary document or abstract for each grant award and gift fund in the shared drive and Asana.
Assist with managing a calendar of key grant report dates and deadlines.
Review grant award checklists with Project Directors, Principal Investigators, and Co-PIs.
Assist the Grant Accounting Manager with reviewing programmatic and final reports.
Monitor grant award and gift fund balances and prepare and process necessary accounting adjustments.
Assist with preparing and/or distributing monthly budget reports on grant activity.
Work with each campus's Fixed Asset contact to ensure grant-funded equipment purchases are identified, inventoried, and disposed of according to College policy and sponsor requirements.
Assist with grant closeout activities and processing, including preparing and processing necessary accounting adjustments.
Follow College record-retention policies.
Participate in ongoing training related to grant and financial policies, procedures, and systems/software.
Review payroll costing allocations for employees funded wholly or partly by grants or gifts and process corrections as needed.
Assist with gathering documentation for internal and external auditors.
Work with Project Directors to support compliance with federal grant regulations and data collection requirements specified in grant award contracts.
Perform other assigned duties, including work in other areas to cover absences, relieve peak workload periods, or balance workloads.

Benefits

Multiple medical plan options paired with a Health Savings Account and a generous employer contribution.
Dental plan with no-cost preventive services and orthodontia coverage.
Vision plan with low-cost exams and allowances for glasses or contact lenses.
Employee Assistance Program offering confidential counseling, legal consultations, financial planning consultations, and other resources at no cost.
Wellness program with opportunities to earn $250 in Wellness Rewards.
Flexible Spending Accounts for healthcare (limited purpose) and dependent care.
10% employer retirement contribution, fully vested after two years.
Basic life insurance equal to annual salary, paid by the College, with optional supplemental coverage.
Short-term and long-term disability benefits.
Fee remission for employees, spouses, and dependent children.
Tuition assistance for undergraduate, graduate, and doctoral programs.
Paid professional development opportunities.
Generous paid time off, including vacation, sick leave, holidays, and winter recess.
Flexible work arrangements where available.
Paid childbirth recovery leave (8 weeks).
Paid parental leave (4 weeks).
Eligibility for Public Service Loan Forgiveness.
Discounts on gym memberships, transportation, and various retail services.