Grant Accountant

Ivy Tech Community College•Valparaiso, IN

6d•$47,000 - $50,000•Onsite

About The Position

Maintain financial activity related to federal, local, and private grants and awards applied for and received by the Valparaiso and South Bend-Elkhart Campuses. The position reports directly to the Grant Accounting Manager for those campuses and is based at the Valparaiso campus, with less than 10% travel among campus locations. The Grant Accountant assists with pre-award grant budgeting, proposal review, forms, submission tracking, and sponsor and recipient identification. The role also supports post-award administration and closeout, including maintaining grant and gift records, monitoring deadlines and balances, preparing reports and accounting adjustments, reviewing payroll allocations, supporting audits, and helping project directors comply with grant requirements and federal regulations. Other related duties may be assigned. The position requires an associate degree in accounting and 1–3 years of accounting experience. A bachelor’s degree and prior grant-related experience are preferred. Official college transcripts are required upon hiring, and employment is contingent on acceptable criminal background checks.

Requirements

Associate degree in accounting required.
1–3 years of previous accounting experience required.
Ability and willingness to travel within the service area, including South Bend, Elkhart County, Valparaiso, and Michigan City, and to Indianapolis for statewide meetings and/or training events.
Above-average computer skills.
Comfort using virtual meeting tools such as Teams and Zoom.
Knowledge of Microsoft Office required.
Strong written and verbal communication and interpersonal skills.
Strong organizational skills and attention to detail.
Ability to promote an inclusive environment that respects and values the diversity and backgrounds of students and employees.
Official college transcripts required upon hiring.
Employment is contingent on acceptable criminal background checks.

Nice To Haves

Bachelor’s degree in accounting, finance, or a related field.
Previous experience with grant budget development, grant accounting, and grant reporting.
Experience with Workday.

Responsibilities

Assist with developing grant budgets for assigned campuses and the Resource Development Office / Ivy Tech Foundation under the Grant Accounting Manager’s direction.
Assist in reviewing grant proposals for completeness and accuracy.
Prepare pre-award grant forms in accordance with college policy.
Track grant submissions and follow up on award status.
Assist with budgets involving identification, assignment, and application of indirect (F&A) cost rates, and help Project Directors understand those rates.
Identify whether sponsors are private, state, federal, or federal pass-through, and whether the College or Foundation should be the recipient under current policy.
Assist with preparing grant and gift forms.
Maintain complete internal grant and gift fund files, including a summary document or abstract for each award in the shared drive and Asana.
Assist with managing calendars of grant-related reporting dates and deadlines.
Review grant award checklists with Project Directors, Principal Investigators, and Co-PIs.
Assist the Grant Accounting Manager in reviewing programmatic and final reports.
Monitor grant award and gift fund balances and prepare and process needed accounting adjustments.
Assist with preparing and/or distributing monthly budget reports on grant activity.
Coordinate with campus Fixed Asset contacts to ensure grant-funded equipment purchases are identified, inventoried, and disposed of according to College policy and sponsor requirements.
Assist with grant closeout activities and processing, including accounting adjustments.
Follow College record-retention policies.
Participate in ongoing training related to grant and financial policies, procedures, and systems/software.
Review payroll costing allocations for employees funded wholly or partly by grants or gifts and process corrections as needed.
Assist with gathering documentation for internal and external audits.
Work with Project Directors to support compliance with federal grant regulations and data-collection requirements in award contracts.
Travel within the service area and to Indianapolis for statewide meetings and/or training events as needed.
Perform other related duties as assigned, including work in other areas to cover absences, peak periods, or workload needs.

Benefits

Multiple medical plan options paired with a Health Savings Account and employer contribution.
Dental plan with no-cost preventive services and orthodontia coverage.
Vision plan with low-cost exams and allowances for glasses or contact lenses.
Employee Assistance Program with confidential counseling, legal consultations, financial planning consultations, and other resources.
Wellness program with opportunities to earn $250 in Wellness Rewards.
Flexible Spending Accounts for healthcare (limited purpose) and dependent care.
10% employer retirement contribution, fully vested after two years.
Basic life insurance equal to annual salary, paid by the College, with optional supplemental coverage.
Short-term and long-term disability benefits.
Fee remission for employees, spouses, and dependent children.
Tuition assistance for undergraduate, graduate, and doctoral programs.
Paid professional development opportunities.
Paid time off, including vacation, sick leave, holidays, and winter recess.
Flexible work arrangements where available.
Paid childbirth recovery leave (8 weeks).
Paid parental leave (4 weeks).
Eligibility for Public Service Loan Forgiveness.
Discounts on gym memberships, transportation, and various retail services.